Tender for the works of CPWD out-. Manual Provisions are very clear in this regard that financial powers to purchase materials through.
CENTRAL PUBLIC WORKS DEPARTMENT CPWD WORKS MANUAL 2003. Annexure - 5: Central Public Works Department Proforma for Quality Control Inspection.
GOVERNMENT OF INDIA
Works Manual Cpwd Tenders
The Central Public Works Department of India, commonly referred as the CPWD, is a central government owned authority in charge of public sector works.
Cpwd Specification Civil Works.pdf DOWNLOAD HERE 1 / 2. http:// CPWD Works Manual, 2012.
GOVERNMENT OF INDIA CENTRAL PUBLIC WORKS DEPARTMENT CPWD WORKS MANUAL 2003 © All Rights Reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronically or mechanically, including photocopying, recording or any information storage or retrieval system, without prior permission in writing from the Director General (Works) CPWD, New Delhi or in accordance with the provisions of the Copyright Act, 1956 (as amended). Any person who does any unauthorised act in relation to this publication may be liable to criminal prosecution and civil claims for damages. Contents CHAPTER I: WORKS SECTION 1: CLASSIFICATION OF FUNCTIONS OF CENTRAL PWD .............................................. 1.1 Functions.......................................................................................................................................... 1.1 CLASSIFICATION OF WORKS ...................................................................................................... 1.1 Original Works ................................................................................................................................. 1.1 Repairs............................................................................................................................................. 1.1 Petty Works...................................................................................................................................... 1.2 SECTION 2: STAGES FOR EXECUTION OF WORKS ........................................................................ 2.1 Urgent and Emergent Works ........................................................................................................... 2.2 Administrative Approval .................................................................................................................. 2.3 Road Projects .................................................................................................................................. 2.3 Approval to work of additions and alterations ................................................................................. 2.4 Excess over administrative approval............................................................................................... 2.5 Expenditure Sanction....................................................................................................................... 2.5 Powers of Expenditure Sanction ..................................................................................................... 2.5 Excess over Expenditure Sanction.................................................................................................. 2.6 Technical Sanction........................................................................................................................... 2.6 Deviation in Technical Sanction ...................................................................................................... 2.6 Technical Sanction to Components................................................................................................. 2.6 Completion of Works ....................................................................................................................... 2.7 Appropriations and Re-appropriations............................................................................................. 2.7 Powers for appropriation and re-appropriation................................................................................ 2.8 SECTION 3: DEPOSIT WORKS............................................................................................................. 3.1 Powers to Undertake Deposit Works .............................................................................................. 3.1 Realization of Contribution for Deposit Works ................................................................................ 3.1 Execution of Deposit Works ............................................................................................................ 3.2 SECTION 4: PREPARATION OF ESTIMATES ..................................................................................... 4.1 Preliminary Estimate ........................................................................................................................ 4.1 Plinth areas for Residential Buildings.............................................................................................. 4.1 Detailed Estimate............................................................................................................................. 4.1 Schedule of Rates............................................................................................................................ 4.3 Provision for Contingencies ............................................................................................................. 4.3 Recasting of Estimate...................................................................................................................... 4.4 Supplementary Estimate.................................................................................................................. 4.4 Revised Estimate ............................................................................................................................. 4.4 Remunerative and non-remunerative Works .................................................................................. 4.4 Additions and Alterations Estimates................................................................................................ 4.5 Petty Works ..................................................................................................................................... 4.6 Estimates for Road Works ............................................................................................................... 4.6 Estimates for Furniture ................................................................................................................... 4.6 Purchase of Buildings ...................................................................................................................... 4.7 Repairs to leased and requisitioned properties............................................................................... 4.7 Hiring of Accommodation................................................................................................................. 4.8 Powers for hiring accommodation ................................................................................................... 4.8 Annexure - I...................................................................................................................................... 4.9 SECTION 5: EXECUTION OF WORKS ................................................................................................. 5.1 Preliminaries .................................................................................................................................... 5.1 Inspection of Works ......................................................................................................................... 5.1 SECTION 6: MISCELLANEOUS ............................................................................................................ 6.1 Expenditure on Survey Work........................................................................................................... 6.1 Expenditure on Exhibitions .............................................................................................................. 6.1 Expenditure on Inauguration ........................................................................................................... 6.1 Register of Buildings ........................................................................................................................ 6.1 Safety of Buildings/Structures ......................................................................................................... 6.1 Disposal of Govt. Buildings.............................................................................................................. 6.2 Fixing Reserve Prices...................................................................................................................... 6.2 Powers for acceptance of Tenders for Disposal of Government Buildings .................................... 6.2 Consulations with Department of Archaeology ............................................................................... 6.2 Engaging Consultants...................................................................................................................... 6.2 CHAPTER II: WORK ACCOUNTS SECTION 7: MEASUREMENT BOOKS................................................................................................. 7.1 General ............................................................................................................................................ 7.1 Writing of Measurement Book ......................................................................................................... 7.1 Recording of Measurement ............................................................................................................. 7.2 Test Checking of Measurements..................................................................................................... 7.4 Recording Measurements for Earth Levelling Work ....................................................................... 7.5 Review of Measurement Books....................................................................................................... 7.6 Review Notes by Divisional Accountant .......................................................................................... 7.7 Loss of Measurement Books ........................................................................................................... 7.7 SECTION 8: STANDARD MEASUREMENT BOOKS ........................................................................... 8.1 Purpose............................................................................................................................................ 8.1 Writing of Standard Measurement Books ...................................................................................... 8.1 Check by Superior Officers ............................................................................................................. 8.1 Submission of Certificates ............................................................................................................... 8.2 SECTION 9: PREPARATION, EXAMINATION AND/OR VERIFICATION AND PASSING BILLS FOR PAYMENTS................................................................................................................. 9.1 Preparation of Bills........................................................................................................................... 9.1 Forms of Bill for Payment and Vouchers......................................................................................... 9.1 Authorities to Pass the Bills ............................................................................................................. 9.2 Payment for Work Done .................................................................................................................. 9.2 SECTION 10: DOCUMENTATIONS OF ACCOUNTS ......................................................................... 10.1 Bills Register .................................................................................................................................. 10.1 Contractors Ledger ........................................................................................................................ 10.1 Register of Works .......................................................................................................................... 10.1 Materials Account .......................................................................................................................... 10.2 Cement Registers .......................................................................................................................... 10.3 Hire Charges of Plant and Machinery ........................................................................................... 10.3 Dismantled Materials Accounts .................................................................................................... 10.3 Losses of Government Assets....................................................................................................... 10.4 SECTION 11: ACCOUNTING PROCEDURE FOR WORKS EXECUTED BY CPWD OUTSIDE INDIA ............................................................................................................................ 11.1 General .......................................................................................................................................... 11.1 Procedure for obtaining Finance to meet the Expenditure ........................................................... 11.1 Cash Book ..................................................................................................................................... 11.1 Drawal from Banks......................................................................................................................... 11.1 Classification of RBI Drafts ............................................................................................................ 11.2 Accounting and clearance of transactions relating to RBI Draft ................................................... 11.2 Accounting of Expenditure on Works ............................................................................................ 11.2 Accounting of Expenditure on Establishment ............................................................................... 11.2 Cash Balance with the Local Bank Reconciliation Statement to be prepared ............................. 11.2 Departmental Charges .................................................................................................................. 11.3 Delegation of Powers..................................................................................................................... 11.3 Annexure: Form A 77 B: Statement showing the RBI Drafts issued during the month of......: Schedule of Debit/Credit to Remittance........................................................................... 11.4 SECTION 12: GENERAL DEPARTMENTAL CHARGES ................................................................... 12.1 General .......................................................................................................................................... 12.1 Departmental Charges on Percentage Basis................................................................................ 12.1 Rates of Departmental Charges .................................................................................................... 12.2 Levy of Charges for Works Abroad ............................................................................................... 12.2 Departmental charges for Fair Rent Certificate............................................................................. 12.4 Departmental charges for Coal Mines Works and other Agencies............................................... 12.4 Departmental charges for Works in Bhutan .................................................................................. 12.4 Departmental charges for Works of National Capital Territory of Delhi........................................ 12.4 Departmental charges for Horticultural Works .............................................................................. 12.5 Departmental charges for Local Bodies ........................................................................................ 12.5 Levy of Fees by the CPWD Consultancy Services ...................................................................... 12.5 CHAPTER III: CONTRACTS SECTION 13: CONTRACTS AND FORMS.......................................................................................... 13.1 What is a Contract ......................................................................................................................... 13.1 Forms to be used for Contracts ..................................................................................................... 13.1 P.W.D. Form No. 6 ........................................................................................................................ 13.1 P.W.D. Form No. 7 Percentage Rate Tender ............................................................................... 13.2 P.W.D. Form No. 8 Item Rate Tender ........................................................................................... 13.2 P.W.D. Form No. 9 Supply of Materials ....................................................................................... 13.2 P.W.D. Form No. 10 Piecework..................................................................................................... 13.2 P.W.D. Form No. 11 Work Order .................................................................................................. 13.2 P.W.D. Form No. 11A Work Order ................................................................................................ 13.2 P.W.D. Form No.12 Lump-Sum Contract...................................................................................... 13.3 P.W.D. Form No. 47 Tender for Demolition of Buildings .............................................................. 13.3 World Bank Documents ................................................................................................................. 13.3 SECTION 14: AWARD OF WORK WITHOUT CALL OF TENDERS.................................................. 14.1 Procedure....................................................................................................................................... 14.1 Powers ........................................................................................................................................... 14.1 Award of Works to Registered Labour Co-operative Societies .................................................... 14.1 Award of Work to Contractors belonging to Scheduled Castes and Scheduled Tribes ............... 14.2 Purchase Preference to Public Sector Enterprises....................................................................... 14.2 Annexure ..................................................................................................14.3 SECTION 15: PREPARATION OF TENDER DOCUMENTS .............................................................. 15.1 Invitation of Tenders for Component Parts ................................................................................... 15.1 Composite Tenders........................................................................................................................ 15.2 Preparation of Notice Inviting Tenders .......................................................................................... 15.3 SECTION 16: PUBLICITY OF TENDERS............................................................................................ 16.1 Pre-bid Conference........................................................................................................................ 16.2 Restricted Tenders......................................................................................................................... 16.2 Pre-qualification of Contractors ..................................................................................................... 16.2 Duties of Head Clerk...................................................................................................................... 16.3 Time limit for Publicity of Tenders ................................................................................................. 16.3 Scope of Publicity of Tenders........................................................................................................ 16.3 Formalities for Re-invitation of Tenders ........................................................................................ 16.5 Annexure— Register of NITS issued during the year......... ...............................16.6 SECTION 17: SALE OF TENDER DOCUMENTS ............................................................................... 17.1 Issue of Tender Documents for Specialised Jobs......................................................................... 17.1 List of Specialised Items/Jobs/Works............................................................................................ 17.1 Procedural Requirement................................................................................................................ 17.2 Sale of Tender Documents to Registered Contractors ................................................................. 17.3 Supply of Duplicate Set of Tender Documents ............................................................................. 17.3 Procedure for issuing Tender Documents to non-registered Contractors .................................... 17.3 Sale of Tender Documents for Balance Works ............................................................................. 17.4 Time Interval between sale of Tender Documents and Opening of Tenders ............................... 17.4 Scale of Charges for Tender Documents ...................................................................................... 17.4 Accounting of Tender Documents ................................................................................................. 17.5 SECTION 18: RECEIPT, OPENING AND ACCEPTANCE OF TENDERS......................................... 18.1 Receipt of Tenders......................................................................................................................... 18.1 Opening of Tenders ....................................................................................................................... 18.1 Acceptance of Tenders.................................................................................................................. 18.4 Central Works Board ..................................................................................................................... 18.5 Composition of the Board .............................................................................................................. 18.5 Acceptance of Tenders at Market Rates with allowable Variations.............................................. 18.6 Award of Works to Pubic Sector Enterprises ................................................................................ 18.6 Award of Work to State Government Contractors and Contractors of other Departments .......... 18.6 Acceptance of Single Tender ........................................................................................................ 18.8 Procedure for Conducting Negotiations ........................................................................................ 18.8 Procedure for Conducting Negotiations for Award of Contracts requiring approval of the ADG/DGW/Central Works Board .................................................................................... 18.8 Communication of Acceptance of Tender ..................................................................................... 18.8 Annexure ..................................................................................................18.9 SECTION 19: EARNEST MONEY........................................................................................................ 19.1 Necessity for Earnest Money......................................................................................................... 19.1 Rates of Earnest Money ................................................................................................................ 19.1 Mode of Deposit............................................................................................................................. 19.1 Refund of Earnest Money .............................................................................................................. 19.2 Earnest Money is not Security Deposit ......................................................................................... 19.2 Forfeiture of Earnest Money .......................................................................................................... 19.2 SECTION 20: SECURITY DEPOSIT .................................................................................................... 20.1 Rate of Security Deposit ................................................................................................................ 20.1 Forms of Security Deposit ............................................................................................................. 20.1 Repayment/Retransfer of Security Deposit................................................................................... 20.4 FDR’s as Security Deposit............................................................................................................. 20.4 SECTION 21: REFUND OF SECURITY DEPOSIT AND PERFORMANCE SECURITY.................... 21.1 Conditions for Refund of Security Deposit .................................................................................... 21.1 Lumpsum Deposits Recoveries and Release ............................................................................... 21.1 Time Limit on Claims for Refund of Security Deposit ................................................................... 21.1 Refund of Security Deposit, regarding Specialised Items of Work ............................................... 21.1 Divisional Accountant’s Responsibility for Prompt Refund of Security Deposit ........................... 21.2 SECTION 22: AGREEMENTS/CONTRACTS ESSENTIAL FEATURES............................................ 22.1 Power to Sign Agreements ............................................................................................................ 22.1 Recording of Date of Acceptance of Tender in the Agreement .................................................... 22.2 Supply of Copies of Contracts to Contractors ............................................................................... 22.2 Certification and Safe Custody of Agreements ............................................................................. 22.2 Supplementary Agreements .......................................................................................................... 22.3 Percentage above/below under Clause 12 ................................................................................... 22.3 Completion of Agreements ............................................................................................................ 22.4 Annexure— Proforma for Weading out and Destruction of old Agreements ...........22.4 SECTION 23: EXTRA SUBSTITUTED AND DEVIATED ITEMS OF WORK ..................................... 23.1 Deviation ....................................................................................................................................... 23.1 Prior Sanction of Competent Authority Necessary........................................................................ 23.1 Extra/Substituted Items.................................................................................................................. 23.1 Fixation of Rates for Deviated/Extra/Substituted Items ................................................................ 23.2 Measurements for Inadmissible Items........................................................................................... 23.2 Rates for Extra Items allowing Profits and Overheads on Stipulated Material Supplied to Contractors ........................................................................................................................ 23.2 SECTION 24: SITE ORDER BOOKS AND INSPECTION REGISTERS ............................................ 24.1 Maintenance of Site Order Books ................................................................................................. 24.1 Maintenance of Inspection Register .............................................................................................. 24.1 Annexure— Inspection Register ....................................................................24.2 SECTION 25: ISSUE OF MATERIALS TO CONTRACTORS............................................................. 25.1 Issue of Materials........................................................................................................................... 25.1 Issue of Materials when not stipulated .......................................................................................... 25.2 Issue, Supply and Recovery of Cost of Materials ......................................................................... 25.3 Issue Rates .................................................................................................................................... 25.4 Return of Surplus Materials ........................................................................................................... 25.4 Instructions Regarding Storage of Cement in Godowns............................................................... 25.5 Issue of Next Half Day’s Cement requirements ............................................................................ 25.5 Issue of Material Against Bank Guarantee ................................................................................... 25.5 SECTION 26: MATERIALS ARRANGED BY THE CONTRACTOR................................................... 26.1 Conditions for Cement ................................................................................................................... 26.1 Conditions for Steel........................................................................................................................ 26.2 SECTION 27: ISSUE OF TOOLS AND PLANT ................................................................................... 27.1 Conditions for Issue ....................................................................................................................... 27.1 Calculation of Hire Charges........................................................................................................... 27.1 SECTION 28: EXTENSION OF TIME AND COMPENSATION FOR DELAY..................................... 28.1 General Principles.......................................................................................................................... 28.1 Requirements of Clause 5 ............................................................................................................. 28.1 Powers of Officers for Grant of Extension of Time........................................................................ 28.1 Grant of Extension to Time Without Application ........................................................................... 28.1 Form of Application for Extension of Time .................................................................................... 28.2 Extension of Time Without Levy of Compensation ....................................................................... 28.3 Compensation under Clause 2 ...................................................................................................... 28.3 Section 74 of The Indian Contract Act, 1872 ................................................................................ 28.3 Proforma for Intimating Compensation under Clause 2................................................................ 28.3 Annexure— Proforma for Hindrance Register .............................................................................. 28.4 SECTION 29: PAYMENTS TO CONTRACTORS................................................................................ 29.1 Requirement of Clause 7 ............................................................................................................... 29.1 Final Payments .............................................................................................................................. 29.1 Time Schedule for Payment of Bills .............................................................................................. 29.1 Inspection of Works by Senior Architect........................................................................................ 29.3 Payment through Bank .................................................................................................................. 29.3 Deduction of Income Tax at Source .............................................................................................. 29.3 SECTION 30: PAYMENT FOR SUB-STANDARD WORK .................................................................. 30.1 Procedure for Acceptance of Sub-standard Work ........................................................................ 30.1 Acceptance of Sub-standard Work................................................................................................ 30.1 Annexure - I: Specimen of Letter by the Executive Engineer to Contractor for Provisional Reduction in Rate for Sub-standard Work.......................................................... 30.2 Annexure - II: Specimen of Letter of Contractor’s Acceptance of Provisional Reduction of Rate for Sub-standard Work.............................................................................................. 30.2 SECTION 31: ADVANCE PAYMENTS ................................................................................................ 31.1 Advance Payment to Private Firms/Autonomous Bodies for Chemical Analysis and Testing of Materials ............................................................................................................... 31.2 Secured Advances......................................................................................................................... 31.2 Grant of Mobilization Advance to the Contractors for Executing Capital Intensive Works .......... 31.3 SECTION 32: GENERAL GUIDANCE FOR OPERATION OF CONTRACT CLAUSES.................... 32.1 Clause 2 of CPWD Form No. 7 and 8 and Clause 16 of the CPWD Form No. 12....................... 32.1 Clause 3 of CPWD Form No. 7 and 8 and Clause 17 of the CPWD Form No. 12....................... 32.1 Clause 5 of CPWD Form No. 7 and 8 Clause 4 of CPWD Form No. 9 ........................................ 32.2 Clause 7 of CPWD Forms No. 7 and 8 ......................................................................................... 32.3 Clause 8 of PWD Forms No. 7 and 8 ............................................................................................ 32.4 Clause 10(C) of PWD Form No. 7 and 8....................................................................................... 32.4 Clause 10(CC) ............................................................................................................................... 32.5 Clause 12 of PWD Forms 7 & 8 .................................................................................................... 32.6 Clause 16 of CPWD Forms 7 & 8.................................................................................................. 32.7 Clause 14 Forms CPWD 7 and 8 and Clause 20 of Form CPWD 12 .......................................... 32.8 Clause 36 ....................................................................................................................................... 32.8 Staff to be Employed by Contractor on Works .............................................................................. 32.9 Clause 42 ....................................................................................................................................... 32.9 Annexure - 1: Specimen Notice................................................................................................... 32.10 SECTION 33: FAIR WAGE CLAUSE AND CPWD CONTRACTOR’S LABOUR REGULATIONS..................................................................................................................................... 33.1 Provision of Act .............................................................................................................................. 33.1 Acts/Omissions .............................................................................................................................. 33.1 Fair Wages..................................................................................................................................... 33.1 Responsibilities of Field Officers ................................................................................................... 33.2 Responsibilities of Contractor........................................................................................................ 33.2 Deductions to be made from Contractor’s Bills ............................................................................. 33.2 Procedure in case of Accidents to Contract Labour...................................................................... 33.3 SECTION 34: RULES FOR ENLISTMENT OF CONTRACTORS....................................................... 34.1 Registers of Enlisted Contractors .................................................................................................. 34.1 For all Contractors enlisted with CPWD ........................................................................................ 34.1 Foa all Contractors who are not enlisted with CPWD .........................................34.1 Proforma for Performance Report of Contractors of Class IV (Elect.), Class IV (Fur.) & Class V (Civil) ......................................................................................34.2 Proforma for Performance Report of Contractors except Class IV (Elect.), Class IV (Fur.) & Class V (Civil) ......................................................................................34.2 Government Record Correspondence and Contractors ............................................................... 34.3 SECTION 35: ARBITRATION AND LITIGATION CASES .................................................................. 35.1 Application of Arbitration Clause 25 of Standard Contract Form.................................................. 35.1 Application for Appointment of Arbitrator ...................................................................................... 35.1 Preparation for Arbitration Cases .................................................................................................. 35.1 Processing of Contractor’s Application.......................................................................................... 35.2 Appointment of Arbitrator............................................................................................................... 35.2 Action Subsequent to Appointment of Arbitrator........................................................................... 35.3 Engagement of Lawyers other than Departmental ....................................................................... 35.3 Engagement of Departmental Counsel ......................................................................................... 35.4 Techno-Legal Units........................................................................................................................ 35.4 Production of Official Documents before Court/Arbitrators and Claiming ‘Privilege’ Concerning the same............................................................................................................. 35.5 Default of a Party ........................................................................................................................... 35.5 Issue of Award ............................................................................................................................... 35.5 Filing of Award ............................................................................................................................... 35.6 Acceptance of Award..................................................................................................................... 35.6 Setting aside of the Awards ........................................................................................................... 35.7 Period of Limitation ........................................................................................................................ 35.8 Court Cases ................................................................................................................................... 35.9 Judgement in Court Cases .......................................................................................................... 35.10 Law Charges on Civil Suits.......................................................................................................... 35.11 General ........................................................................................................................................ 35.11 Jurisdiction of Courts ................................................................................................................... 35.12 Annexure - 1: Notice for Appointment of Arbitrator ..................................................................... 35.13 Annexure - 2................................................................................................................................. 35.14 Annexure - 3: Quarterly Statement showing position of pending Arbitration cases ................... 35.14 CHAPTER IV: STORES SECTION 36: ACQUISITION OF STORES.......................................................................................... 36.1 Classification of Stores .................................................................................................................. 36.1 Reserved Stock/Stores .................................................................................................................. 36.1 Road Metal..................................................................................................................................... 36.2 Tools and Plant .............................................................................................................................. 36.2 Special Tools and Plants ............................................................................................................... 36.2 SECTION 37: PURCHASES OF STORES........................................................................................... 37.1 Bulk Purchases .............................................................................................................................. 37.1 Central Stores ................................................................................................................................ 37.1 Purchase through DGS&D............................................................................................................. 37.2 Direct Demanding Officer .............................................................................................................. 37.2 Centrally Operated Items .............................................................................................................. 37.3 Monetary Limits.............................................................................................................................. 37.3 Financial Sanction.......................................................................................................................... 37.3 Cancellations and Change in the Indent ....................................................................................... 37.4 Delay in Supplies ........................................................................................................................... 37.6 Inspection of Stores Ordered through DGS&D ............................................................................. 37.7 Purchase of Cement & Steel ......................................................................................................... 37.7 Purchase of Plant and Machinery ................................................................................................. 37.7 Foreign Exchange.......................................................................................................................... 37.7 SECTION 38: PAYMENT FOR THE SUPPLIES.................................................................................. 38.1 Payments against Rate Contract Orders and Insurance Charges ............................................... 38.1 Payment for Steel & Iron................................................................................................................ 38.1 Payment of Cement ...................................................................................................................... 38.1 Advance Payments for Purchase of Stores .................................................................................. 38.1 SECTION 39: INSURANCE .................................................................................................................. 39.1 General .......................................................................................................................................... 39.1 Inland Transit Insurance ................................................................................................................ 39.1 Insurance if Imported Stores in Transit ......................................................................................... 39.2 SECTION 40: LOSSES OR DAMAGES OF/TO STORES .................................................................. 40.1 Booking of Stores........................................................................................................................... 40.1 Taking Delivery of Consignment.................................................................................................... 40.1 Losses/Damages in Transit ........................................................................................................... 40.2 Annexure - I: Draft Specimen Additional Conditions..................................................................... 40.3 SECTION 41: SALES TAX ................................................................................................................... 41.1 SECTION 42: RECEIPT OF STORES.................................................................................................. 42.1 SECTION 43: SAFE CUSTODY OF STORES ..................................................................................... 43.1 SECTION 44: ISSUE OF STORES....................................................................................................... 44.1 Preparation of Indents ................................................................................................................... 44.1 Issue of Material from Central Stores............................................................................................ 44.1 SECTION 45: DISPOSAL OF SURPLUS STORES ............................................................................ 45.1 Excessive Stocking of Stores ........................................................................................................ 45.1 Transfer to other Divisions/Departments....................................................................................... 45.1 Disposal of Surplus Stores ............................................................................................................ 45.1 SECTION 46: LOSSES ON STORES AND THEIR WRITE OFF ........................................................ 46.1 Unserviceable Stores..................................................................................................................... 46.1 Powers to Write Off........................................................................................................................ 46.2 SECTION 47: STOCK TAKING ............................................................................................................ 47.1 CHAPTER V: BUDGET SECTION 48: BUDGET ........................................................................................................................ 48.1 General .......................................................................................................................................... 48.1 Definitions ..................................................................................................................................... 48.1 Budget Authority ............................................................................................................................ 48.1 Consolidated Fund of India............................................................................................................ 48.1 Demand for Grants ........................................................................................................................ 48.1 New Services & New Instrument of Services................................................................................ 48.1 Recoveries ..................................................................................................................................... 48.1 Appropriation Bill............................................................................................................................ 48.2 Vote of Account.............................................................................................................................. 48.2 Finance Bill..................................................................................................................................... 48.2 Final Budget ................................................................................................................................... 48.2 Heads of Account........................................................................................................................... 48.2 Budget Heads of CPWD ................................................................................................................ 48.2 Preparation of Budget for CPWD .................................................................................................. 48.4 New Construction Projects, Projects other than Ministry of Urban Development ........................ 48.6 Works-in-progress.......................................................................................................................... 48.6 Plan Works..................................................................................................................................... 48.7 Demand for Establishment ........................................................................................................... 48.8 Revenue Estimates........................................................................................................................ 48.8 External Assistance in the Shape of Materials, Equipment and other Commodities Received from Foreign Governments without involving any Cash Inflow or Outflow-accountal and Budget Provisions ............................................................................ 48.9 Revised Budget.............................................................................................................................. 48.9 Annexure - I: Plan/Non-plan Residential/Non-residential ........................................................... 48.10 Annexure - II: Plan/Non-plan Residential/Non-residential .......................................................... 48.11 SECTION 49: SAVINGS, EXCESSES AND SUPPLEMENTARY DEMANDS ................................... 49.1 Surrenders of Savings ................................................................................................................... 49.1 Supplementary Demands .............................................................................................................. 49.1 Appropriation of Accounts.............................................................................................................. 49.1 Re-appropriation ............................................................................................................................ 49.2 Restrictions on Appropriations/Re-appropriations ........................................................................ 49.2 Powers to Re-appropriate.............................................................................................................. 49.3 Supplementary Grant..................................................................................................................... 49.4 SECTION 50: DISTRIBUTION OF GRANTS ....................................................................................... 50.1 Allotment of Funds ......................................................................................................................... 50.1 Review of Grants ........................................................................................................................... 50.1 Control of Expenditure ................................................................................................................... 50.2 SECTION 51: RECONCILIATION OF ACCOUNTS ............................................................................ 51.1 SECTION 52: REGULARISATION OF EXCESS................................................................................. 52.1 Avoiding Excesses......................................................................................................................... 52.1 Sanctions to Regularise Excesses ................................................................................................ 52.1 CHAPTER VI SECTION 53: CHIEF TECHNICAL EXAMINER’S ORGANISATION ................................................. 53.1 Functions........................................................................................................................................ 53.1 Returns........................................................................................................................................... 53.1 Inspection by CTE.......................................................................................................................... 53.1 Recoveries of Overpayments pointed out by the CTE ................................................................. 53.2 Annexure - 1: Statement showing the quarterly progress of original works ................................. 53.2 Annexure - 2: Statement showing the quarterly progress of Supply/Purchase Contracts ........... 53.3 Annexure - 3: List of all documents considered essential for inspection by CTE and which may be called for examination of works ................................................................................ 53.3 SECTION 54: QUALITY CONTRTOL AND TECHNICAL AUDIT WING ............................................ 54.1 Introduction .................................................................................................................................... 54.1 Quality Control System of the Department.................................................................................... 54.1 Organisational Set Up of Quality Control Personnel..................................................................... 54.1 Construction Staff and Engineer-in-charge ................................................................................... 54.1 Quality Control Team at Circle Level............................................................................................. 54.3 Action by SE on AE (QA) Report................................................................................................... 54.4 Regional Q.A. Units and their Functions ....................................................................................... 54.5 The Role and Functions of Q.A. Units Under SE (TLCQA) in the Region.................................... 54.5 The Core Wing & its Functions ..................................................................................................... 54.6 Calendar of Returns....................................................................................................................... 54.6 Issue of Inspection Reports by Core Wing/Regional TLCQAUnits............................................... 54.7 Action in Divisions on the Inspection Report of Core Wing/Regional QA Unit ............................. 54.7 Action in Circle Office on Inspection Reports of QA Units ............................................................ 54.8 Responsibility for Quality ............................................................................................................... 54.8 Field Testing Laboratories ............................................................................................................. 54.8 Circle Level Testing Laboratories .................................................................................................. 54.8 Central Laboratory ......................................................................................................................... 54.8 Annexure - 1: List of Equipment for Field Testing Laboratory ...................................................... 54.9 Annexure - 2: Field Testing Instruments ..................................................................................... 54.10 Annexure - 3: Proforma for Mandatory Tests to be attached with Running Bills........................ 54.10 Annexure - 4................................................................................................................................. 54.11 Part — A: Checklist.............................................................................................................. 54.11 Part — B: Check List For Columns/Beams/Slabs............................................................... 54.11 Part — C: Check List For Brick Work .................................................................................. 54.12 Part — D: Check List for Plastering..................................................................................... 54.13 Part — E: Check List for Water Supply Lines ..................................................................... 54.13 Annexure - 5: Central Public Works Department Proforma for Quality Control Inspection........ 54.14 Part — I ................................................................................................................................ 54.14 Part — II: Technical Audit .................................................................................................... 54.15 Part — III: Progress Monitoring ........................................................................................... 54.16 Part — IV: Recommendation............................................................................................... 54.16 Part — V: Direction of SE on the Report ............................................................................. 54.16 Annexure - 6................................................................................................................................. 54.16 Annexure - 7: Proforma for Preparing Observations................................................................... 54.17 Annexure - 8: Responsibility for Quality ...................................................................................... 54.20 Annexure - 9: List of Equipment for Circle Level Laboratory ...................................................... 54.21 CHAPTER VII SECTION 55: DEPARTMENTALISATION OF ACCOUNTS-AGs INSPECTION AND INTERNAL AUDIT BY CHIEF CONTROLLER OF ACCOUNTS ATTACHED TO MINISTRY (PERTAINING TO CPWD) ................................................................................... 55.1 Departmentalisation of Accounts................................................................................................... 55.1 Chief Accounting Authority ............................................................................................................ 55.1 Accounts Formation of Central PWD ............................................................................................ 55.2 Procedure Regarding Accounts in Respect of Divisional Offices ................................................. 55.2 Post Check by Accounts Officers .................................................................................................. 55.2 Compilation of Accounts ................................................................................................................ 55.2 Final Consolidation and Submission of Accounts ......................................................................... 55.2 CPWD Organisation....................................................................................................................... 55.3 AG/Director of Audit Inspection .................................................................................................... 55.3 Central Audit .................................................................................................................................. 55.3 Inspection....................................................................................................................................... 55.3 Inspection Reports ......................................................................................................................... 55.4 Removal of Objections................................................................................................................... 55.4 Procedure in Divisional Office ....................................................................................................... 55.5 Discussions with Inspecting Officer............................................................................................... 55.5 Settlement of Outstanding Objections........................................................................................... 55.5 Control Register ............................................................................................................................. 55.5 Time Limit for Disposal .................................................................................................................. 55.6 Procedure in Circle Office.............................................................................................................. 55.6 Guidelines for Internal Audit of the Departmental Accounts Organisations issued by Controller General of Accounts ............................................................................................. 55.7 Scope of Internal Audit .................................................................................................................. 55.7 Duties of Internal Audit .................................................................................................................. 55.7 Procedure for Conducting Internal Audit ....................................................................................... 55.7 Quantum of Audit ........................................................................................................................... 55.7 Nature of Checks to be Exercised................................................................................................. 55.8 Checking of Receipts..................................................................................................................... 55.9 Programme for Internal Inspection ................................................................................................ 55.9 Records Documents to be made Available to the Internal Audit Parties...................................... 55.9 Frequency of Internal Audit ......................................................................................................... 55.10 Drafting and Procedure for Submission of Inspection Reports................................................... 55.10 Pursuance of Test Audit Notes issued by Statutory Audit .......................................................... 55.11 Annexure - 1: Register showing particulars of paid vouchers furnished to Internal Statutory Audit Parties ......................................................................................................... 55.12 Annexure - 2 ........................................................................................... 55.12 CHAPTER VIII SECTION 56: PUBLIC ACCOUNTS COMMITTEE ............................................................................. 56.1 Constitution of Public Accounts Committee .................................................................................. 56.1 Scope of Functions ........................................................................................................................ 56.1 Role of Comptroller and Auditor General ...................................................................................... 56.2 Draft Audit Para ............................................................................................................................. 56.2 Action required to be Taken in Zonal/Circle/Divisional Offices ..................................................... 56.2 Production of Documents to Audit ................................................................................................. 56.3 Audit Report ................................................................................................................................... 56.3 Time Limit for Disposal of Audit Reports ....................................................................................... 56.4 Presenting the Case before the P.A.C. ......................................................................................... 56.5 Time Limit for Examination of a Case by the P.A.C...................................................................... 56.5 Memorandum for P.A.C. ................................................................................................................ 56.5 Audit Paras Regarding Disciplinary Action taken against Officers responsible for Irregularities etc. .................................................................................................................... 56.5 Written Minutes of Important Meetings where Decisions are taken ............................................. 56.6 Procedure for Obtaining Legal Advice........................................................................................... 56.6 APPENDICES Appendix - 1 Financial Powers Delegated To CPWD Officers...........................................................A-3 Appendix - 2 Proforma 1: Proforma for particulars to be Furnished by Administrative Departments when Initiating Building Projects which are to be Executed by the CPWD .........................................................................................A-13 Annexure A-I of Proforma I: Schedule of Requirements in respect of officers and staff including care taking & maintainance staff (Non-Residential Buildings) A-14 Annexure - A2 of Proforma 1: Schedule of Requirements for hostels........................A-15 Annexure - A3 of Proforma 1: Schedule of Requirement for residential complexes A-16 Annexure - B1 of Proforma 1: Schedule of Special Requirements (Non-residential buildings) .....................................................................................A-17 Annexure - B2 of Proforma 1: Schedule of Special Requirements for hostels...........A-18 Annexure - B3 of Proforma 1: Schedule of Special Requirements for residential complexes ..............................................................................................................A-19 Proforma 2.................................................................................. A-20 Appendix - 3 Appendix - 4 Appendix - 5 Appendix - 6 Appendix - 7 Appendix - 8 Appendix - 9 Appendix - 10 Appendix - 11 Appendix - 12 Appendix - 13 Appendix - 14 Appendix - 15 Appendix - 16 Appendix - 17 Appendix - 18 Appendix - 19 Appendix - 20 Appendix - 21 Appendix - 22 Appendix - 23 Appendix - 24 Proforma 3A ................................................................................ A-21 Proforma 3B ................................................................................ A-22 Proforma 3C ................................................................................ A-23 Proforma 3D................................................................................ A-24 Proforma 3E ................................................................................ A-25 Revised Scale of Plinth Area .......................................................................................A-26 CPWD-1 .......................................................................................................................A-28 Details of Measurements (CPWD - 2) .........................................................................A-29 Abstract of Cost-Original Estimate (CPWD - 3) ..........................................................A-30 Proforma - 1: Levelling.................................................................................................A-31 Proforma - 2: Filtered Water Supply............................................................................A-32 Proforma - 3: Unfiltered Water Supply ........................................................................A-33 Proforma - 4: Sewerage...............................................................................................A-34 Proforma - 5: City Roads .............................................................................................A-36 Proforma - 6: Horticultural Works ................................................................................A-38 Proforma - 7: Electrical Distribution Lines ...................................................................A-39 Proforma - 8: Street Lighting .......................................................................................A-40 Proforma - 9: Town Planning and Housing Scheme...................................................A-41 Abstract of Original and Revised Estimates with Explanations of differences in Quantities and Rates P.W.A. Code, Paragraphs 330-332 (CPWD - 4)............A-42 Proforma for Write Off of Lost MBs .............................................................................A-43 Authorities Empowered to Prepare, Verify and Pass the Bills ....................................A-44 Bill Book of The ...................... Division for the Year............. .....................................A-45 Register of Dismantled Materials.................................................................................A-46 Statement Showing the Rates of Departmental Charges Leviable on CPWD Works effective from 1.6.84 and their Break-up....................................................A-47 Departmental Charges for Coal Mines Works.............................................................A-48 Fees for Consultancy Services....................................................................................A-49 Standard Schedule of Contract Periods for Buildings Works .....................................A-50 Draft Specimen of Press Notice to be issued as a Composite Advertisement...........A-51 Criteria for Pre-qualification of Contractors and Evaluation of Performance..............A-52 Annexure - I: Criteria for Evaluation of the Performance of Contractors for Pre-qualification .....................................................................................................A-54 Pre-qualification Document for CPWD Works.............................................................A-55 Section I: Brief Particulars of the Work........................................................................A-56 Section II: Information & Instructions for Applicants ...................................................A-56 Section III: Prequalification Information.......................................................................A-59 Letter of Transmittal .....................................................................................................A-59 Form ‘A’: Financial Information....................................................................................A-59 Form ‘B’: Details of all Works of Similar Class Completed during the Last Seven Years ending last day of the month .................. ........................................A-60 Form ‘C’: Projects under Execution or Awarded .........................................................A-60 Form ‘D’: Performance Report of Works Referred to in Form “B” & “C”.....................A-60 Form “E”: Structure & Organisation .............................................................................A-61 Form ‘E-1’: Details of Technical & Administrative Personnel to be Employed for the Work ..........................................................................................A-61 Form ‘F’: Details of Construction Plant and Equipment likely to be used in carrying out the Work.............................................................................................A-62 Application Form ..........................................................................................................A-63 Rules for Enlistment of Contractors for specialized Elec. Job ....................................A-64 Guarantee Bond...........................................................................................................A-66 Time Schedule for Scrutiny of Tenders .......................................................................A-67 Memo Forwarding Tenders to Central Works Board ..................................................A-68 Guarantee to be Executed by Contractors for Removal of Defects After Appendix - 25 Appendix - 26 Appendix - 27 Appendix - 28 Appendix - 29 Appendix - 30 Appendix - 31 Appendix - 32 Appendix - 33 Appendix - 34 Completion in Respect of Water Proofing Works..................................................A-70 Form of Supplementary Agreement ............................................................................A-71 Sample form for Site Orders Book ..............................................................................A-72 Cement Register ..........................................................................................................A-73 Form of Application by the Contractor for Seeking Extension of Time.......................A-74 Proforma for Extension of Time...................................................................................A-76 Proforma for Intimating the Contractor Regarding Levy of Compensation under Clause 2.......................................................................................................A-77 ................................................................................................................................A-78 Show Cause Notice under Clause 3 of the Agreement ..............................................A-79 Notice on Final Action under Clause 3 of the Agreement...........................................A-80 Rules for Enlistment of Contractors in CPWD, 2001 ..................................................A-81 Annexure - I: Application for Enlistment as Contractor ...............................................A-90 Annexure - II: Documents attached for Enlistment .....................................................A-92 Annexure - III: Works completed and in progress during the last five years (including all works awarded) ................................................................................A-93 Annexure - IV: Client’s Certificate Reg. Performance of Contractor...........................A-94 Annexure - V: Form of Solvency Certificate From a Scheduled Bank........................A-95 Annexure - VI: For Change of Constitution List of Documents/Information Required to be submitted.......................................................................................A-96 Annexure - VII: Contractor’s Performance Report for Works Completed or Execution, for Revalidation of Enlistment..............................................................A-97 Annexure - VIII: Application for Revalidation of Enlistment ........................................A-99 Annexure - IX: Documents attached for Revalidation ...............................................A-100 Annexure - X: Proforma for giving certificate for Tenders submitted by the Contractor ............................................................................................................A-101 Annexure - XI: For the purpose of clarification of these rules, further provisions are made as under .............................................................................A-102 ..............................................................................................................................A-104 ..............................................................................................................................A-105 Register of Materials at Site Accounts: CPWA-35 (Revised) ..................................A-106 ..............................................................................................................................A-107 ..............................................................................................................................A-109 Form GFR7-1: Plan: Statement of Accepted Estimates of Plan Expenditure Under Appendix - 35 Appendix - 36 Appendix - 37 Appendix - 38 Appendix - 39 Appendix - 40 of Appendix - 41 Appendix - 42 Appendix - 43 Appendix - 44 Appendix - 45 Appendix - 46 Ministry/Department of .......................................................................................A-110 Revenue Receipts......................................................................................................A-111 Estimates of Foreign Grants Concering The ...... Ministry/Department of................A-112 Estimates of Interest Receipts & Loan Repayments.................................................A-113 Detailed Demand for Grants Ensuing Year...............................................................A-114 Register of Observation Memos received from the Chief Technical Examiner........A-115 Register showing overpayment assessed/pointed out by C.T.E. Organisation and subsequent recoveries effected ...................................................................A-116 Appendix - 47 List of various Records which are Examined by Inspection Party during Local Inspection ...................................................................................................A-117 Appendix - 48 Proforma of the Control Register to be Maintained in the Divisional Office .............A-118 Appendix - 49 Proforma of Abstract of the Control Register to be Maintained in the Divisional Office ...................................................................................................A-119 Appendix - 50 Letter of Acceptance of Deposit Works .....................................................................A-120 Appendix - 51Items of the works to be carried out in additions and alterations........ A-121 Ceiling Limit for addition/alteration works to be carried out for a particular type of quarter during a year A-122 Chapter I Works Section 1 Classification of Functions of Central PWD Functions 1.1 The Central PWD is the agency of the Central Government operating throughout the country for planning, construction, maintenance and repairs of all works and buildings financed from Civil Works Budget including renting and purchase of buildings and Estates work at places where Directorate of Estate is not functioning. These do not include works of Atomic Energy Department, Central Water Commission, P&T Department, All India Radio, Space Department, and Railways. The Department executes the works of Defence Ministry, Shipping and Surface Transport, Transport Ministry (Roads Wing) and External Affairs Ministry (Outside India) as and when asked for. 1.2 Where there is no CPWD formation within 20 kilometres from the site of works, the administrative Ministry is empowered to execute "original works" and "special repairs" costing up to Rs. Ten lacs, in respect of buildings and other works under their administrative control without any reference to CPWD, if the same is done through the agency of MES, State PWD or any Central or State Public Undertaking which may be having a civil construction formation in the locality. Even for works exceeding Rs.Ten lacs, services of such agencies may be availed of but after consultation with the Ministry of Urban Development. 1.3 In places, where CPWD, has its own formation, the administrative Ministry is empowered to execute "original works and special repairs" costing upto Rs.10,000/- in respect of building and other works under the administrative control employing any agency of its choice. 1.4 The CPWD will lay down ceiling limits in the form of broad guidelines which should not be based on the original book value of the structure but the present cost of construction of similar building or structure and the age of the existing structure. After such ceiling limits have been laid down by the CPWD, the administrative Ministries are empowered, in respect of buildings etc., under their control or exclusive occupation to carry out ordinary repairs and maintenance works through any agency of their choice but within the ceiling limits of expenditure laid down by the CPWD. Note: Civil Works would mean building works including electrical, airconditioning, plumbing, sanitary work, compound walls, fire fighting, interiors, landscaping, renovations, rehabilitation and other miscellaneous works. Classification of Works Original Works 1.5 "Original works" shall mean all new constructions, including additions, alterations to existing works, special repairs to newly purchased or previously abandoned works and purchases. Repairs 1.6 "Repairs" shall mean operations under taken to maintain buildings and works in proper condition. These are classified in two categories: annual repair and special repair. Annual repair consists of those works, like white washing, colour washing, distempering etc. which are carried out annually. Special repair consists of works like plastering, replacement of doors and windows, flooring etc., which are not required annually but are required as and when the necessity arises and is noticed during inspection by the supervisory staff whether suo moto or on complaint from allottee. Petty Works 1.7 The expenditure on minor additions and alterations to residential and nonresidential buildings upto the limits prescribed in DFPR may be classified at the discretion of the Superintending Engineer as petty works expenditure and debited to "Repairs" provided that separate estimates are sanctioned in respect of such additions and alterations and if such works relate to residences, the cost is taken into account in determining the capital cost and in calculating the Licence fee in accordance with the rules issued by Government. 1.8 The expenditure on miscellaneous items of road works, upto a limit to be prescribed by the concerned Ministry of the Government of India or by Ministry of Surface Transport, whichever is less, may be classified by the Superintending Engineer as petty works expenditure and debited to "Repairs" provided that the works in question do not form part of any comprehensive scheme or project covered by a work estimate. SECTION 2 Stages For Execution of Works 2.1 After a requisition for a work required to be done is received, a preliminary estimate is prepared to give an idea of the approximate cost involved based on preliminary plans. It is sent to the requisitioning authority for administrative approval. Before incurring any liability in connection with the work the following four basic prerequisite are required to be fulfilled: (i) (ii) (iii) (iv) Administrative approval. Expenditure sanction. Technical sanction. Appropriation or re-appropriation of funds. 2.2 For major works costing more than Rs. 1 lac, administrative approval and sanction to expenditure will be accorded simultaneously by the administrative Ministries/Departments concerned. In case of minor works costing Rs.1.00 lac and below and chargeable to head other than the head of account 2059 public works or 2216 housing it will be necessary to issue expenditure sanction separately. 2.3 The execution of a project/work has two stages viz. the Pre-construction stage and the Construction stage. The following activities are involved in these stages : Pre-construction stage - (i) (ii) Requisition from the Client. Preparation of site/soil data. (iii) Discussions with clients of all their requirements, incorporation of the same and preparation of Preliminary Plans. (iv) (v) (vi) (vii) Approval of the plan by client. Preparation of Preliminary Estimate & vetting by Senior Architect. Approval of the Estimates by the Clients. Preparation & submission of the plan to the Local Bodies. (viii) Approval of plans by Local Bodies. (ix) (x) (xi) Preparation of Preliminary Structural Sizes. Preparation of Service Drawings. Preparation of architectural drawings. (xii) Preparation of draft detailed estimate and design review with client and modification of drawings, if any. (xiii) Preparation of detailed estimates for main buildings and all services (Civil, Electrical & Mechanical). (xiv) Preparation of structural drawings. (xv) Preparation of draft schedules for work (NIT) and call of prequalification applications, wherever required. (xvi) Selection of contractors from the pre-qualification applications. (xvii) Call of tenders and pre-bid conference. (xviii) Receipt of tenders. (xix) Decision of tender and award of work. (xx) Preparation of NIT, Elect.Services/External Services. Construction stage(i) (ii) (iii) (iv) (v) (vi) Execution of work & contract management. Completion of work. Testing & commissioning. Completion plans and Occupancy certificate from Local Body. Handing over to client. Settlement of accounts. call and award of work for 2.4.1 The co-ordination upto the stage of preparation of detailed estimate/NIT for execution of a project shall be done by the Sr. Architect. The preparation of lay out, preliminary working and detailed drawings of buildings shall be done by the Sr. Architect in consultation with the client Ministry/ Deptt., Superintending Engineer (Planning), Civil, Electrical and Air-conditioning Engineers and the Directorate of Horticulture. For this purpose, the Sr. Architect shall send the advance copies of the drawings to all concerned officials and call for necessary comments or data (like wiring diagram etc.) as the case may be and the detailed working drawings shall be finalised by him taking such comments/data into consideration and further mutual discussion if necessary. 2.4.2 The final working drawings shall indicate the sizes and position of sanitary fittings, positions of water supply fittings, positions of Electrical fittings and their specifications broadly. 2.4.3 In case of works where architectural input is not required, such as road work, Superintending Engineer (Planning) shall be the co-ordinator upto NIT stage. 2.4.4 The co-ordination during the actual execution of the work shall be done by the concerned Superintending Engineer (Civil). As soon as a project is started, the Executive Engineer (Civil) shall obtain a copy of the working diagram from the Electrical Engineer showing clearly the positions and sizes of the holes or chases which should be left to accommodate their fittings. Similar action will be taken by the Executive Engineer (Civil) himself in respect of sanitary and water supply installations on the basis of approved technical drawings. The Executive Engineer (Civil) should see, that all the holes and chases are left in the proper places while masonry work is in progress. Joint inspections should be arranged with the Executive Engineer-in-charge of Electric installations to ensure that no mistakes are made in the position and also to arrange for modifications, if any, that may be considered advisable. 2.4.5 Any change from the provisions of the drawing that becomes necessary during the execution due to any practical difficulty etc., will be brought to the notice of the Sr. Architect and his approval obtained. 2.4.6 In all cases, where the Central PWD has to depend upon the local Municipal authorities for the provision of external services, viz. roads, drains, water supply mains, sewerage, electric mains, there should be proper coordination between the Central PWD Officers concerned with the project and Municipal and other authorities. To avoid any infringement of building and Health Bye-laws of local Municipal Committee/ Corporation, the building plans should be prepared keeping in view provisions and requirements of these Bye-laws. The Executive Engineer will furnish the services plans to Senior Architect. The Senior Architect will, then, submit the complete plans to such Local bodies for their approval prior to commencement of the work. On commencement of work the local bodies should also be moved simultaneously for provision of ancillary services. Provision for such external services, wherever required to be provided for by the Department should invariably be made in the main project estimate. 2.4.7 When the building work has sufficiently advanced and is nearing completion, Horticultural Wing should be informed by the Executive Engineer for taking action with regard to their portion of work, wherever required. Urgent and Emergent Works 2.5.1 In case of 'urgency' or 'emergency' the works may be executed in absence of any or all the above mentioned formalities. For 'urgent works' the authority to commence them in anticipation of administrative approval and expenditure sanction shall vest in the Ministry of Urban Development and in anticipation of technical sanction to the estimate with the Chief Engineers. For 'Emergent works' the Chief Engineers shall have full authority to undertake such works in anticipation of Administrative Approval and Expenditure Sanction etc. On receipt of such written order of the competent authority in each case, the Executive Engineer/Assistant Engineer may proceed to carry out the necessary work, subject to the condition, that, he immediately informs the Accounts Officer concerned, that he is incurring unauthorised liability, stating therein the approximate amount of liability which he is likely to incur. The Executive Engineer/Assistant Engineer should pursue his action to obtain the administrative approval and expenditure sanction and to accord technical sanction to regularise the action taken by him in incurring the unauthorised liability, as early as possible. 2.5.2 The incurring of an unauthorised liability should be resorted to in exceptional cases after the required sanction/authority is issued by the Ministry/Chief Engineers as the case may be. 2.5.3 The powers of executing work of emergent nature are given in Appendix 1. Administrative Approval 2.6 The formal acceptance by the requisitioning authority of the proposal contained in the Preliminary Estimate submitted by CPWD is termed as Administrative Approval. 2.7 The preliminary estimate framed for submission to the requisitioning authority should be signed by the authority competent to accord technical sanction to the detailed estimate for the work and should be forwarded to the Administrative Ministry/Department. The administrative approval will be communicated to the concerned unit of Central PWD and a copy endorsed to the respective Accounts Officer. One copy of the estimate should be returned, duly countersigned, to the concerned CPWD Unit. 2.8 Except in respect of works for which Demands are administered by the Ministry of Urban Development i.e. in respect of Heads "2059 Public Works", "2216 Housing", "4059 Capital Outlay on Public Works", and other functional heads, "4216 Capital Outlay on Housing", the administrative Ministry/Department shall endorse the estimate along with a copy of such estimates and plans to the Ministry of Urban Development. Road Projects 2.9 The Central PWD has also been entrusted with the construction, development and maintenance of some portion of National Highways and other roads. 2.10 The Department of Surface Transport (Roads Wing) has laid down the following procedure for obtaining technical approval and financial sanction to the road works controlled by them. (a) Before according technical sanction, for works in category (i) above, technical approval and financial sanction of the Government of India, in the Department of Surface Transport (Roads Wing) is necessary for works costing more than Rs.25,00,000/-,. For works falling in category (ii) above, both technical approval and financial sanctions can be accorded locally upto Rupees three crores, provided the budget provision exists in the budget of Ministry of Home Affairs. For works falling in category (iii) above, Administrative approval and financial sanction is to be invariably accorded by the Ministry of Transport, Department of Surface Transport (Roads Wing) irrespective of the value of the work. Technical sanction upto Rupees three crores can however be accorded locally. (b) Technical approval and financial sanction to original works on roads other than National Highways, costing less than Rs.5,000/- and not forming part of a project (the estimate for which will require the technical approval and financial sanction of the Central Government) may, however, be accorded by the DGW/Chief Engineers, Central P.W.D. (c) The technical approval and financial sanction of the Government of India to original works will be obtained on the basis of detailed estimate prepared by the Central PWD. (d) No detailed estimates are ordinarily required for maintenance and repairs expenditure as formal technical approval and financial sanction for maintenance and repairs during a financial year is given by the Department of Surface Transport (Roads Wing) on the basis of abstract estimates in Form No.CERI/AR-47 submitted by the Central PWD. The demands estimates are based on standard maintenance costs suitably weighted to allow for current increases in the price of labour and materials. Account is also to be taken of the general scale of maintenance approved for National Highways if any under the jurisdiction of the Central PWD and actual expenditure incurred on the roads in the past. The demand estimated from each CPWD circle are to be grouped as one estimate and technically approved as such. (e) The provision for special repairs included in the abstract estimates referred to in (d) above should be based on past experience of requirements and should not ordinarily exceed 10% of the provision for road maintenance in the CPWD circles concerned as a whole and the entries in the abstracts under this head should be accompanied by a report indicating in sufficient detail the nature of special repairs contemplated. If, however, additional allotments are required for special repairs necessitated by serious floods, damages or by other conditions not provided for "Under Special Repairs" in the abstract maintenance estimates on the basis of past experience or if additional allotments are required for repairs to newly constructed roads or roads previously maintained at a lower standard than is now necessitated by traffic requirements, detailed estimates should be submitted for approval by the Government of India, Department of Surface Transport (Roads Wing), except for Minor Works costing Rs.10,000/-or less in which case the demand need only be accompanied by a statement indicating the necessity of the works and the reasons why it could not be foreseen. (f) On receipt of technical approval and financial sanction to works, the competent authority in the CPWD will accord technical sanction upto the amount of financial sanction and inform the Audit Officer. (g) Copies of technical approval and financial Sanction to works on National Highways, works on roads other than National Highways financed from the Central Budget and works financed from the Central Road Fund (Ordinary and Special Reserves and allocations) will be endorsed to the Audit officer by the competent authority. The Audit Officer is authorised to admit expenditure in excess of the sanctioned amount up to 15% of the sanctioned is less unless the scheme or project has been substantially altered. If the excess is more than the permissible limit, it will be necessary to obtain the revised technical approval and financial sanction of the competent authority. 2.11 A Group of works which forms one project shall be considered as one work for obtaining administrative approval and expenditure sanction. Technical sanction can, however, be accorded to components or small part of a project in such cases by the officer competent to sanction the highest value component. 2.12 DGW/ADG/Chief Engineer, CPWD shall have powers to accord administrative approval and expenditure sanction for construction of houses for CPWD project staff for major projects (i.e works costing more than 1 lac) as well as CPWD maintenance staff as given in Appendix-1 of financial powers. Approval to work of additions and alterations 2.13 No authority with the exception indicated in para 2.14 below is empowered to accord administrative approval to an estimate for additions and alterations to a residential building, if the expenditure contemplated would result in increase of the capital cost of the building to a figure beyond which the authority in question is not entitled to accord the administrative approval in case of a new residence. Para 4.32 deals with procedure regarding additions and alterations in residential buildings. 2.14 The DGW/Chief Engineers and Superintending Engineers in Central PWD may accord administrative approval to estimates for minor works and alterations and additions to the existing Govt. owned residential buildings as indicated in the Appendix 1 irrespective of the capital cost of the buildings subject to the conditions that(i) The powers herein delegated will not apply to residential units occupied by Ministers/Members of the Parliament. (ii) (iii) The prescribed scales of amenities shall not be exceeded. The prescribed specification of the amenities shall not be exceeded. (iv) Amenities as above asked for shall be provided subject to the recovery of additional licence fee calculated at 9% of the estimated cost of the additions and alterations or on the basis of the increased living area (if living area is affected) multiplied by the pooled unit rate, whichever of the two is higher, from the date of completion of work till the next revision of licence fees of Govt. residences. (v) The exercise of these powers will be subject to the condition that the additions and alterations to be sanctioned would be of the usual type and that all cases where there are no precedents and also such cases where there are likely to be repercussions should be referred to the Ministry of Urban Development. Chief Engineers while exercising powers will certify about the availability of funds in the Budget. 2.15 The Officer of CPWD may authorise additions and alterations to nonresidential buildings as indicated in Appendix 1 . Excess over administrative approval 2.16.1Material deviations from original proposal should not be made without the sanction of the authority which accorded the administrative approval to the work, even though the cost of the same may be covered by savings on other items. 2.16.2Excess upto 10% of the amount of the administrative approval may be authorised by Officers of the CPWD, upto their respective powers of technical sanction.
As you are looking for the CPWD works manual, here I am uploading a pd file having the same. Following is the content of attachment: 1.1 The Central PWD is the agency.