HP 620LX/660LX PALMTOP USER GUIDE HP Part. HP Palmtop PC User Guide Notice This manual and any examples. 100/120 organizers to your HP 620LX Palmtop.
HP Palmtop 200Lx: Users Guide Palmtop 620Lx. HP Palmtop 620Lx: User Guide Palmtop 660Lx. HP Palmtop 660Lx: User Guide Other HP Category Manuals. Switch. Printer.
HP 620LX/660LX PALMTOP USER GUIDE HP Part Number F1270-90004 Printed in Singapore Edition 1 HP Palmtop PC User Guide - i Notice This manual and any examples contained herein are provided “as is” and are subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein. The above disclaimers and limitations shall not apply to consumer transactions in Australia and the United Kingdom and shall not affect the statutory rights of consumers. © Hewlett-Packard Co. 1998. All rights reserved. Reproduction, adaptation, or translation of this manual is prohibited without prior written permission of HewlettPackard Company, except as allowed under the copyright laws. The programs that control this product are copyrighted and all rights are reserved. Reproduction, adaptation, or translation of those programs without prior written permission of Hewlett-Packard Co. is also prohibited. Microsoft, MS-DOS, MS, Windows, Windows NT, and Win32 are either registered trademarks or trademarks of Microsoft, Corporation in the U.S.A. and/or other countries. All other brands or product names are trademarks or registered trademarks of their respective companies. Hewlett-Packard Singapore (Pte) Ltd. Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961 Edition History Edition 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 1998 ii - HP Palmtop PC User Guide HP Software Product License Agreement Important: Please carefully read this License Agreement before operating the equipment. Rights in the software are offered only on the condition that the Customer agrees to all terms and conditions of the License Agreement. Operating the equipment indicates your acceptance of these terms and conditions. If you do not agree to the License Agreement, you may return the unopened package for a full refund. In return for payment of the applicable fee, HP grants the Customer a license in the software, until terminated, subject to the following: Use: • Customer may use the software on any one computer. • Customer may not reverse assemble or decompile the software. Copies and Adaptations: • Customer may make copies or adaptations of the software: • For archival purposes, or • When copying or adaptation is an essential step in the use of the software with a computer so long as the copies and adaptations are used in no other manner. • Customer has no other rights to copy unless they acquire an appropriate license to reproduce which is available from HP for some software. • Customer agrees that no warranty, free installation, or free training is provided by HP for any copies or adaptations made by Customer. • All copies and adaptations of the software must bear the copyright notice(s) contained in or on the original. Ownership: • Customer agrees that they do not have any title or ownership of the software, other than ownership of the physical media. • Customer acknowledges and agrees that the software is copyrighted and protected under the copy right laws. • Customer acknowledges and agrees that the software may have been developed by a third party software supplier named in the copyright notice(s) included with the software, who shall be authorized to hold the Customer responsible for any copyright infringement or violation of this License Agreement. Transfer of Rights in Software: • Customer may transfer rights in the software to a third party only as part of the transfer of all their rights and only if Customer obtains the prior agreement of the third party to be bound by the terms of this License Agreement. • Upon such a transfer, Customer agrees that their rights in the software are terminated and that they will either destroy their copies and adaptations or deliver them to the third party. • Transfer to a U.S. government department or agency or to a prime or lower tier contractor in connection with a U.S. government contract shall be made only upon their prior written agreement to terms required by HP. HP Palmtop PC User Guide - iii Sublicensing and Distribution: Customer may not sublicense the software or distribute copies or adaptations of the software to the public in physical media or by telecommunication without the prior written consent of HP. Termination: HP may terminate this software license for failure to comply with any of these terms provided HP has requested Customer to cure the failure and Customer has failed to do so within thirty (30) days of such notice. Updates and Upgrades: Customer agrees that the software does not include updates and upgrades which may be available from HP under a separate support agreement. Export Clause: Customer agrees not to export or re-export the software or any copy or adaptation in violation of the U.S. Export Administration regulations or other applicable regulations. iv - HP Palmtop PC User Guide HP Shrinkwrap License Terms The following License Terms govern your use of the accompanying Software unless you have a separate signed agreement with HP. License Grant: HP grants you a license to use one copy of the Software. “Use” means storing, loading, installing, executing or displaying the Software. You may not modify the Software or disable any licensing or control features of the Software. If the Software is licensed for “concurrent use”, you may not allow more than the maximum number of authorized users to Use the software concurrently. Ownership: The Software is owned and copyrighted by HP or its third party suppliers. Your license confers no title to, or ownership in, the Software and is not a sale of any rights in the Software. HP’s third party suppliers may protect their rights in the event of any violation of these License Terms. Copies and Adaptations: You may only make copies or adaptations of the Software for archival purposes or when copying or adaptation is an essential step in the authorized Use of the Software. You must reproduce all copyright notices in the original Software on all copies or adaptations. You may not copy the Software onto any public network. No Disassembly or Decryption: You may not disassemble or decompile the Software unless HP’s prior written consent is obtained. In some jurisdictions, HP’s consent may not be required for limited disassembly or decompilation. Upon request, you will provide HP with reasonably detailed information regarding any disassembly or decompilation. You may not decrypt the Software unless decryption is a necessary part of the operation of the Software. Transfer: Your license will automatically terminate upon any transfer of the Software. Upon transfer, you must deliver the Software, including any copies and related documentation, to the transferee. The transferee must accept these License Terms as a condition to the transfer. Termination: HP may terminate your license upon notice for failure to comply with any of these License Terms. Upon termination, you must immediately destroy the Software, together with all copies, adaptations and merged portions in any form. Export Requirements: You may not export or re-export the Software or any copy or adaptation in violation of any applicable laws or regulations. U.S. Government Restricted Rights: The Software and Documentation have been developed entirely at private expense. They are delivered and licensed as “commercial computer software” as defined in DFARS 252.227-7013 (Oct 1988), DFARS 252.211-7015 (May 1991) or DFARS 252.2277014 (Jun 1995), as “commercial item” as defined in FAR 2.101 (a), or as “Restricted computer software” as defined in FAR 52.227-19 (Jun 1987) (or any equivalent agency regulation or contract clause), whichever is applicable. You have only those rights provided for such Software and Documentation by the applicable FAR or DFARS clause or the HP standard software agreement for the product involved. HP Palmtop PC User Guide - v vi - HP Palmtop PC User Guide CONTENTS Contents Introduction A Note on Models About This Guide 1. A Closer Look at the HP Palmtop PC 2. Using the HP Palmtop PC for the First Time Installing the Batteries Getting Started The Welcome Wizard Partnering with Your Desktop Computer 3. Working with the HP Palmtop PC Getting Started with Windows CE Getting Help On-line Using AC Power Managing Battery Power Customizing Your HP Palmtop PC Printing Resetting Transferring Files Using a PC Card Using a PC Card Modem Using a CompactFlash Card Synchronizing Data Backing Up and Restoring Data vii 1 1 1 3 7 7 8 9 12 15 15 16 17 17 19 25 26 27 29 30 31 31 34 HP Palmtop PC User Contents Guide - vii 4. Translating HP PIM Data Files Installing the HP PIM Translation Utility Starting the Translation Translating Appointment Data Translating Phone Book Data Reviewing Translation Status 5. Working with Pre-Installed Applications Overview of HP Palmtop PC Pre-installed Applications Information Manager for Windows CE – Calendar, Contacts, and Tasks Microsoft Pocket Word Microsoft Pocket Excel Microsoft Pocket Powerpoint Quicken® ExpensAbleTM Fiscal ProTM Microsoft Voice Recorder bFAXTM Pro Fax Send/Receive Application Inbox Microsoft Pocket Internet Explorer bFINDTM Global Find Utility World Clock Calculator Synchronization with the desktop PC (Mobile Devices) Connection to an ISP (Internet Service Provider) 41 41 42 42 43 47 49 49 52 66 75 84 86 100 101 102 110 122 130 133 136 137 142 viii - HP Palmtop PC User Guide 6. Reference Safety, Care, and Maintenance Tips and Troubleshooting Electrostatic Discharge Warning Warranty, Support, and Service Index 149 149 149 153 153 157 HP Palmtop PC User Guide - ix Contents x - HP Palmtop PC User Guide INTRODUCTION Congratulations and thank you for purchasing the HP Palmtop PC. This guide introduces you to your new palmtop PC and shows you how you can quickly begin to use it either on its own or as an effective desktop PC companion. A NOTE ON MODELS The HP Palmtop PC (600 Series) is available in two models, the HP 620LX and the HP 660LX. Both models are described in the guide. The HP 660LX includes all the features of the 620LX plus the following enhancements: • 32MB RAM (the HP 620LX has 16MB RAM) • a 56kbps Fax/Modem Card • the Microsoft Windows CE Services 2.1 with ActiveSync CD-ROM (the HP 620LX uses Services 2.0) Please note that on the 660LX a maximum of 16MB RAM can be used for storage memory. The remaining 16MB is program memory. ABOUT THIS GUIDE The HP Palmtop PC uses the Microsoft Windows CE operating system, which is very similar to the Microsoft Windows™ 95 and Windows NT 4.0 operating systems. This guide assumes that you are already familiar with one of these desktop operating systems. HP Palmtop PCIntroduction User Guide - 1 Chapter 1: A Closer Look at the HP Palmtop PC This chapter describes the physical features of the HP Palmtop PC. Chapter 2: Using the HP Palmtop PC the First Time This chapter describes how to start the HP Palmtop PC for the first time, how to calibrate the touch screen with the stylus, and how to establish the partnership between your palmtop PC and your desktop computer using the Synch Cable or the Docking Cradle. It also covers installing batteries and using AC power. Chapter 3: Working with the HP Palmtop PC This chapter describes the common features of Windows CE and the HP Palmtop PC that you need to get started quickly and to make the transition from desktop PC to palmtop PC easier. The chapter also includes tips on how you can take advantage of the portability of your palmtop PC along with the power and storage of your desktop PC. Chapter 4: Translating HP PIM Data Files This chapter describes the HP PIM translation utility, which enables users of the HP 100LX/200LX palmtop PCs and HP OmniGo 100/120 organizers to transfer their Appointment Book and Phone Book data to Windows CE Information Manager applications. Chapter 5: Working with Pre-installed Applications This chapter gives you instructions on the use of Windows CE applications to keep appointments, manage phone book data and tasks, perform word processing and spreadsheet tasks, dial up to the Internet, etc. Chapter 6: Reference This chapter includes tips on how to take care of your palmtop PC, troubleshooing information, and warranty, support, and service information. 2 - HP Palmtop PC User Guide Chapter 1 – A CLOSER LOOK AT THE HP PALMTOP PC External Features - Front view Quick Application Launch Pad LED Multifunction Record Key Record Key Hard Icon Panel On/Off Switch Microsoft Windows Key Serial Port Microphone Stylus Ejection Button AC Adapter Port Compact Flash Memory Card Drawer Number Lock Key Stylus A Closer Look at the HP Palmtop PC- 3 HP Palmtop PC User Guide External Features - Back view Back-up Battery Compartment IR (Infrared) Port Back-up Battery Red Reset Button Main Battery Compartment Battery Release Catch PC Card Eject Button PC Card Slot Docking Cradle Connector Lithium-Ion Main Battery Pack 4 - HP Palmtop PC User Guide The HP Palmtop PC comes with a Docking Cradle. Use the Docking Cradle to connect the HP Palmtop PC to a desktop PC, as described in Chapter 2, “Using the HP Palmtop PC for the First Time.” A Closer Look at the HP Palmtop PC- 5 HP Palmtop PC User Guide 6 - HP Palmtop PC User Guide Chapter 2 – USING THE HP PALMTOP PC FOR THE FIRST TIME INSTALLING THE BATTERIES The HP Palmtop PC requires two types of batteries to operate as a portable unit: • Rechargeable Lithium-Ion main battery pack • 1 CR2032 3-volt coin cell backup battery To install the batteries: ! Important Install the main battery pack before installing the backup battery. 1. First, install the Lithium-Ion main battery pack by sliding the battery pack into the battery compartment and snap it in place. 2. Charge the Lithium-Ion main battery pack by connecting the AC adapter to a power source and to the AC adapter port on the palmtop PC. Tips • The orange LED Multifunction Record Key light on top of the palmtop PC indicates that the main battery pack is being charged. • You can use the palmtop PC while charging. • The LED light turns green when the battery pack is fully charged, 5 hours. • Do not press the LED Multifunction Record Key before completing the Welcome Wizard. Using theHP Palmtop PC forPC theUser First Time- 7 HP Palmtop Guide 3. Remove the backup battery cover and install the 3-volt CR2032 coin cell battery with the positive side up. ! Warning Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals. Discard used batteries according to the manufacturer’s instructions. The backup (lithium) battery can explode if it is inserted incorrectly. GETTING STARTED To begin using your HP Palmtop PC for the first time, do the following: 1. Power on the palmtop PC by pressing the ON / OFF key. 2. Adjust the contrast and volume by launching the QuickSettings Application. To turn off the HP Palmtop PC, press the ON / OFF key again. 8 - HP Palmtop PC User Guide THE WELCOME WIZARD Calibrating the Screen and Stylus You need to first calibrate the screen and the stylus so the screen responds correctly to a stylus tap. To calibrate the stylus, do the following: 1. Press the Stylus Ejection Button and take out the stylus. 2. Press and briefly hold the stylus at the center of each cross or target that appears on the calibration screen. Once the screen and stylus are calibrated, you can use the stylus as a mouse substitute to perform the following operations: • Tap to select a button or menu item • Double-tap an icon to open an application • Drag the stylus across words or items to select them • Drag-and-drop a selection to another part of the screen Using theHP Palmtop PC forPC the First Time- 9 HP Palmtop User Guide ! Important Do not use any stylus other than the one that comes with your HP Palmtop PC to tap or write on screen. Using a different stylus or an ordinary pen is likely to damage the screen. Tips If you make a mistake while calibrating the touch screen, or if screen accuracy diminishes over time, you may not be able to use the stylus. If this happens, you can open the stylus calibration screen without the stylus by pressing CTRL + ALT + = . Setting the World Clock You can set the time zone you are in and, if you wish, an additional time zone (such as one you may be travelling to). These settings keep track of any reminders and alarms that you set later on. Setting the Time Zone On the World Clock screen that appears, do the following: 1. Tap the Home City tab. 2. Select your home city (or one nearby) from the dropdown list. 3. When you have finished, tap Next. To specify the time zone for a place you are visiting, follow the steps shown above, but tap the Visiting City tab. If the city you want (or one near it) does not appear in the list, you can add it following the instructions in the online Help by pressing the button. 10 - HP Palmtop PC User Guide Setting Time and Date To set time and date for your home or visiting location, do the following: 1. Tap Date & Time. 2. Tap the forward or back arrows to locate the month and year. 3. Tap the date. 4. Select the time and tap and drag the hands to adjust the setting. 5. When you have finished, tap Next. Using the World Clock control panel, you can change time zone, date, and time information whenever you want. You can also set alarms, apply daylight savings time, and display travel information. Using theHP Palmtop PC forPC the First Time HP Palmtop User Guide - 11 Entering Personal Identification Information The last step in the Welcome Wizard is entering your name, address, and other personal information. See the section “Changing Owner Information” on page 25 for information on adding a password and notes about where to return your HP Palmtop PC if it is found. Set up is now complete. You can learn more about Windows CE in the User’s Guide or online Help. To access Help: Tab Help on the Start menu Tap the button in the upper right corner of a program window PARTNERING WITH YOUR DESKTOP COMPUTER One of the most useful features of the HP Palmtop PC is the ease of connecting it to your desktop PC and transferring data back and forth between the two. You can also use your desktop PC to back up data from your HP Palmtop PC. In order for your desktop PC to communicate with the HP Palmtop PC, you must do two things: • install Microsoft Windows CE Services 2.0 software that comes with the HP Palmtop PC on the desktop computer • establish a physical connection between the two computers 12 - HP Palmtop PC User Guide Installing Microsoft Windows CE Services 2.0 Before you can install Microsoft Windows CE Services 2.0 on your PC you need to: • be running Windows 95 or Windows NT 4.0 on the desktop computer • have your Windows 95 or Windows NT 4.0 installation CD available • have the Microsoft Windows CE Services 2.0 CD-ROM that comes with the HP Palmtop PC ready 1. Insert the Microsoft Windows CE Services 2.0 CD-ROM into the CD-ROM drive on your PC. Setup should launch automatically. If Setup does not launch, Click Run, then type d:setup where d is the letter assigned to your CD-ROM drive. 2. The screen should prompt you to set up 3 applications/utilities if they are not already installed: 1. Microsoft Exchange update for Windows®95 2. Microsoft Schedule+ 7.0a 3. Microsoft Windows CE Services 2.0 4. Optional Components * Your computer will be restarted several times during the installation process Using theHP Palmtop PC forPC the First Time HP Palmtop User Guide - 13 3. Start Windows CE Services 2.0 if it is not already running on your desktop/ notebook PC and turn on your HP Palmtop PC. 4. Prepare the docking cradle for connecting to the desktop PC. Insert the 9-pin end of the synch cable into the serial port of the desktop PC. Insert fully the flat end of the synch cable, arrow side up, to the serial port at the back of the cradle. Connect the AC to a power source and to back of the cradle. ! Be sure never to have serial or power cable connected directly to the palmtop when using the cradle. Doing so will permanently damage the unit. 5. Close the palmtop, carefully center it on the cradle. Press down on the palmtop until the unit clicks into place. Partnership should automatically establish between your HP Palmtop PC and the desktop/notebook PC. After you have established the partnership, you are ready to transfer Microsoft Word, Excel and other files between your desktop computer and the HP Palmtop PC. You can also synchronize calendar, contact and task information from your desktop Information Manager data files with data from your Information Manager applications on your desktop computer. If you need further guidance, refer to the “Communications” portion in our website (http:// www.hp.com/handheld/palmtops/hp600lxmanual/index.html). ! Note If you are using Windows 95 on your desktop you can also establish partnership and synchronize data by using an infrared connection. Please refer to “Synchronizing Data” in Chapter 3, for details. 14 - HP Palmtop PC User Guide Chapter 3 – WORKING WITH THE HP PALMTOP PC This chapter discusses basic information you should be familiar with in order to use your HP Palmtop PC effectively. There are brief introductions to Windows CE, tips on power management, and information on customizing your palmtop PC and on printing. GETTING STARTED WITH WINDOWS CE Microsoft Windows CE on the HP Palmtop PC is very much like Microsoft Windows 95 or Windows NT 4.0 on a desktop PC. Windows CE screens include familiar elements like the Start button, desktop, taskbar, menu bars, toolbars, and shortcuts. The Start Button and Start Menu Tap the Start button in the lower left corner of the screen or press the (Windows) key on the keyboard to bring up the Start menu. The Start menu is your gateway to the programs, documents, and utilities on the HP Palmtop PC. Tap on an item in the Start menu to launch an application, open the Control Panel to adjust custom settings, get on-line help, or explore the contents of your HP Palmtop PC. HPwith Palmtop PCPalmtop User Guide Working theHP PC- 15 Buttons on a Typical Title Bar The title bar of a typical Windows CE screen or display includes two or more of the following buttons in the upper right corner: Tap OK to confirm the operation in the display and to close the window. Tap X to close the display without saving any changes. Tap ? to see context-sensitive on-line help related to the display. Manipulating Windows In Windows CE, most windows and dialog boxes take up the entire screen; you cannot have multiple windows displayed simultaneously. While you cannot move or resize application or document windows, you can maximize and minimize them by tapping the appropriate buttons on the taskbar. Tap here to maximize an inactive window (Control Panel). Tap here to minimize the active window (Power Properties). Emulating the Right Mouse Button To access right-mouse click functions, hold down the with the stylus. ALT key while tapping GETTING HELP ON-LINE On-line help is available in Windows CE by: • tapping the button on a display’s title bar or toolbar for contextsensitive help • tapping the Help option on the Start menu • pressing ALT + H to get window-specific help while an application is running 16 - HP Palmtop PC User Guide USING AC POWER An AC adapter for stationary use is available for the HP Palmtop PC. If You are Using the Docking Cradle… Plug the AC adapter into the port on the back of the Docking Cradle and plug the other end into a wall socket. If You Are Not Using the Docking Cradle… Plug the AC adapter into the adapter port at the side of your HP Palmtop PC and plug the other end into a wall socket. ! Important Do not connect the palmtop PC to two AC power sources at the same time. Doing so will damage the unit. MANAGING BATTERY POWER You can operate your HP Palmtop PC on battery power or on AC current with the AC adapter. Built-in software helps you manage power on your HP Palmtop PC, by letting you check battery type and use time on the main and backup batteries, reporting status when you charge batteries using the AC adapter, and setting when you want the power to time-out and turn off. To access the power management features: 1. On the Start menu, tap Settings, then Control Panel 2. Double-tap the Power icon. The Power Properties window that appears has two tabs: Power Off and Dimming Control . The Power Properties window shows the power source (for example, Main Batteries), how much power remains in the main batteries, backup battery status, and recharging status if you are recharging. Working theHP PC- 17 HPwith Palmtop PCPalmtop User Guide Power Off Tap the Power Off tab to set the automatic power time-out for both battery and AC power operation. Tap here to enable the palmtop PC’s “touch on” feature. Tap here to set the automatic power time-out for AC power operation. Select the length of idle time before your palmtop PC times out. Power Status Icons An icon appears on the taskbar next to the current time, when the AC power is connected. Power status icon. You can double-tap on the power icon in the taskbar to open the Power Properties window and get more information about power status. Other Warnings about Power Dialog boxes also appear to warn you when your backup battery or main batteries are running low or very low. If your battery is running down, the dialog appears at each power-on or start up, and every 30 minutes while the device is being used. Recharging Batteries You can recharge the batteries within the palmtop PC. 1. Attach the AC adapter to the palmtop PC or to the Docking Cradle holding the palmtop PC. 2. Plug the adapter into a wall socket. Tips for Using Batteries Efficiently To get the longest possible use out of your batteries and to minimize the possibility of data loss, keep the following tips in mind: 18 - HP Palmtop PC User Guide • Charge the main batteries as soon as possible after a low battery warning appears. • Whenever possible, switch to AC power when you use high-power PC Cards (such as modem cards). Using these cards when the main batteries are low can cause data corruption or loss. • Use the AC adapter while the palmtop PC is connected to a desktop PC. Don’t leave the Synch Cable attached while on battery power if you’re not actually exchanging data with the desktop PC. • Avoid using sounds when your main batteries are low. Playing .wav files when the batteries are low can cause the unit to shut down, hence losing unsaved data. • Don’t use battery power for dial-up connections. PC Card modems and other PC Cards require considerable power to operate. Always use AC power when making dial-up connections with a PC Card modem. ! Note The HP Palmtop PC will not power on if the main batteries are very low. CUSTOMIZING YOUR HP PALMTOP PC You can personalize and customize your Palmtop PC by adjusting settings, adding ID and password, and loading new software. Most customizations are done using the Control Panel. To open the Control Panel, tap Settings on the Start menu. Double-tap on an icon in the Control Panel to open the associated Properties window. Working theHP PC- 19 HPwith Palmtop PCPalmtop User Guide Adjusting Volume You can turn event, notice, and applications sounds on and off and adjust volume. Double-tap the Volume & Sounds icon in the Control Panel, or tap the Quick Settings Hard Icon panel. In the Volume & Sounds Properties Window Volume tab, use the volume slider to raise or lower volume. Clear or check boxes to turn the sounds associated with different kinds of events on or off. Changing Sounds Double-tap the Volume & Sounds icon in the Control Panel, then tap the Sound tab in the Volume & Sounds Properties window. Select the event with which you want to associate a sound. Select a sound from the Event Sound drop-down list. Tap Browse to locate the sound you want to use. Preview the select sound by tapping this button. To remove a sound, select None from the Event Sound list. 20 - HP Palmtop PC User Guide To add a sound to the Event Sound list, copy a .wav file from your desktop PC, PC Card, or CompactFlash Card to the Windows folder on the palmtop PC. Changing the Background of the Windows CE Desktop Double-tap the Display icon in the Control Panel. Tap the Background tab. Tap here to use the bitmap to tile the entire display. Select a bitmap to use from the Image drop-down list. Tap Browse to locate the bitmap you want to use. Adjusting Brightness and Contrast Tap the Quick Settings Hard Icon Panel Use the sliders to adjust sound, brightness and contrast. Working theHP Palmtop PC - 21 HPwith Palmtop PC User Guide You can also adjust the screen contrast at any time without going to the Control Panel by: • pressing ALT + < to lighten the screen • pressing ALT + > to darken the screen Adjusting the Double-Tap Rate Double-tap the Stylus icon in the Control Panel. Tap the Double-Tap tab and follow the instructions in the window to set your tap rate. Adjusting the Keyboard Double-tap the Keyboard icon on the Control Panel. Use this slider to set the delay before the first repeat of a character. Use this slider to set the repeat rate. 22 - HP Palmtop PC User Guide Changing Owner Information Double-tap the Owner icon in the Control Panel. Make the desired changes in the fields of the Owner Properties window. Tap here to cause your ID screen to display when the palmtop PC is powered on. Tap the Notes tab to add a note. Tap here to display the note when your palmtop PC is powered on. Working theHP PC- 23 HPwith Palmtop PCPalmtop User Guide Setting a Password To set a password, double-tap the Password icon in the Control Panel. 1. Enter a password of up to eight characters. 2. Confirm your password by typing it again. 3. Tap here to cause your password to take effect. When your password is enabled, you will be prompted for it whenever you turn on you HP Palmtop PC or try to change your password information. Passwords are not case sensitive. ! Important Record your password and put it in a safe place. If you forget your password, you will have to perform a full reset on your HP Palmtop PC. To do this, first turn the palmtop PC off, then remove the main batteries, then the backup battery. This destroys all data. You must then reinitialize and recalibrate the palmtop PC and restore its data from a backup. Any data saved or changed since your last backup is permanently lost. Adding and Removing Software You easily can add new software to your HP Palmtop PC using your partnership with the desktop PC. To install new software: 1. Connect your palmtop PC to your desktop PC and start Windows CE Services 2.0 Mobile Devices. 2. Run the Installation Application File on your desktop PC. 3. Any files required on your desktop PC or palmtop PC are installed on the appropriate device. If you want to add fonts, move the font files from your desktop PC to your palmtop PC by using Mobile Devices. 24 - HP Palmtop PC User Guide To remove software from your palmtop PC, double-tap the Remove Programs icon in your palmtop PC’s Control Panel. 1. Select the application to remove from the Programs list. 2. Tap Remove. PRINTING There are two ways to print from your HP Palmtop PC: using Mobile Devices on the desktop PC or directly from the palmtop PC. Printing from the Desktop PC The Windows CE Services 2.0 Mobile Devices lets you print files from your HP Palmtop PC via a desktop computer. Windows CE Services 2.0 converts palmtop PC files and prints them according to defaults for the desktop application to which the palmtop PC file is converted. To print a file: 1. Connect your HP Palmtop PC to your desktop PC. Your desktop PC must already be connected to a printer. 2. Open Mobile Devices 3. In your desktop Mobile Devices, select the file you want to print. 4. Select Print from the File menu. Working theHP PC- 25 HPwith Palmtop PCPalmtop User Guide Printing from the HP Palmtop PC You can print listings from the Calendar, Tasks, and Contacts applications and Pocket Word documents directly from the palmtop PC using an infrared printer. Printing Pocket Word Files 1. Open the document that you want to print. 2. On the application’s File menu, tap Print. 3. In the list that appears in the Print dialog box, tap IR Port, then tap OK. (IR Port is selected by default.) 4. Point the palmtop PC’s infrared window towards the printer’s infrared port. Printing Calendar, Tasks, and Contact Information 1. Open the item that you want to print. 2. On the application’s File menu, tap Print. 3. To print tasks or calendar items, enter a range of dates, then tap OK. For other items, skip to step 4. 4. In the list that appears in the Print dialog box, tap IR Port, then tap OK. (IR Port is selected by default.) 5. Point the palmtop PC’s infrared window towards the printer’s infrared port. RESETTING If your palmtop PC freezes up during operation, you may find it necessary to reset the device. The two ways to reset the palmtop PC are the soft reset and hard reset. ! Warning A soft reset causes any UNSAVED data to be lost. A hard reset causes ALL data to be lost. Soft Reset Remove the backup battery door and press the red reset button inside the compartment, hold for 5 seconds Or alternatively press <CTRL>+ <ON/ OFF>+<BACKSPACE>. The palmtop PC will restart automatically. 26 - HP Palmtop PC User Guide Hard Reset Remove the main battery and the backup battery, wait for approximately 3 minutes, then reinsert them. Insert main battery before back-up battery. Remember, leaving the palmtop PC with no power causes ALL DATA TO BE LOST. TRANSFERRING FILES Sharing data s Between HP 620LX and the desktop PC After establishing a connection between the HP Palmtop PC and the desktop computer, the Mobile Devices window on the desktop displays the files and folders located on the palmtop PC. This means that you can simply drag and drop or copy files in the Mobile Devices to transfer date between the two machines. Refer to the Microsoft Handheld PC Companion guide for details. s Among Windows CE devices, for example a HP 320LX and HP 620LX Be sure both machines are powered on. Sending Files Sending palmtop 1. Open Windows Explorer and select you the file wish to send, do not open the file. 2. Go to File Menu and select Send To, Infrared Recipient. Receiving palmtop 1. Open Windows Explorer, go to File and select Receive. 2. Position the two palmtop PCs so that IR ports are aligned. 3. The file will be placed in My Handheld PC regardless of where it was in Windows Explorer. Sending Contact records 1. Open the Contacts application on both palmtops 2. Select the records to be sent, up to 25 records can be selected 3. From the File menu select Send 4. On the receiving palmtop, from the File menu select Receive 5. Position the two palmtop PCs so that their IR ports are aligned • Record notes and category information will not be transferred. Working theHP PC- 27 HPwith Palmtop PCPalmtop User Guide Sending Voice Recorder notes 1. Open the Voice Recorder application on both palmtops, if the receiving palmtop does not have Voice Recorder application, start Windows Explorer 2. Select the voice note to be sent 3. From the File menu select Send 4. On the receiving palmtop, from the File menu select Receive 5. Position the two palmtop PCs so that their IR ports are aligned Migrating data s From Windows CE 1.0 to Windows CE 2.0 1. Connect the HP Windows CE 1.0 Palmtop PC and the desktop computer and establish partnership between the two. 2. Synchronize the palmtop PC with the desktop computer using H/PC Explorer 1.0. 3. Perform a full backup of your data: To back up data to the hard disk of your desktop computer: * Select Backup/Restore from your desktop computer’s H/PC Explorer 1.0 Tools menu. * In the window that appears, in the Backup tab, select your preferred options. * Click Backup Now to initiate the process. Take note of the directory in which your data has been saved. 4. Take note of the Communications, Owner, and World Clock alarm settings on your palmtop PC. Also note Options and User Preferences settings for thirdparty programs. (These settings are not automatically restored.) 5. Disconnect the Windows CE 1.0 Palmtop PC. 6. Uninstall H/PC Explorer version 1.0. 7. Insert the Microsoft CD-ROM that came with your HP 620LX to install Windows CE Services 2.0. 8. Connect the HP 620LX to the desktop PC. Establish partnership between the HP 620LX and the desktop PC. 9. Restore the data which you have backed up in step 2 into the HP 620LX. * Select Backup/Restore from the Tools menu in Mobile Devices. * Click the Restore tab and click Restore Now. 28 - HP Palmtop PC User Guide 10. Perform a soft reset on the HP 620LX to complete the restoration operation. * Remove the backup battery cover. * Use a pen or tip of a straightened paper clip to press the red reset button and hold for approximately 5 seconds. Alternatively, press <CTRL> + <ON/OFF> + <BACKSPACE> 11. Synchronize again the HP 620LX with the Windows CE Services 2.0, to complete the migrating data operation. s From other HP Handheld products to 620LX Palmtop PC (HP PIM Translation Utility) The HP PIM Translating Utility allows you to transfer your existing Phone Book and Appointment Book data from HP 100LX/200LX Palmtop PCs and HP OmniGo 100/120 organizers to your HP 620LX Palmtop PC. See Translating HP PIM Files for full details. USING A PC CARD You can use a PC Card to store files from your palmtop PC. ! Warning It is recommended that you use only memory and modem cards which have been tested with the HP Palmtop PCs. Use of other cards is not recommended. For a list of recommended PC Card Modems and PC Memory Cards, refer to the Readme file in the HP Web Site (http://www.hp.com/handheld/palmtops/hp600lx/manual/ index.html). Copying or Moving Files to a PC Card To copy or move files from your palmtop PC to a PC Card, do the following: 1. Turn off the HP Palmtop PC and insert the PC Card. 2. Turn the palmtop PC on again. 3. Select the file to move. 4. In the Edit menu, tap Copy (or press CTRL + C ) if you want to keep the file on your palmtop PC and put a copy on the card. Working theHP PC- 29 HPwith Palmtop PCPalmtop User Guide or Tap Cut (or press CTRL + X ) to remove the file from your palmtop PC to the PC Card. 5. Open the Start menu, tap My Handheld PC, and open the PC Card folder. 6. Tap Paste in the Edit menu (or press CTRL + V ). Removing a PC Card It’s important to follow the steps below when removing a PC Card to prevent possible data loss: 1. Close all applications on your palmtop PC that have open files on the card. 2. Shut down your HP Palmtop PC. 3. Press the button to the left of the card slot to eject the card. Formatting a New PC Card If you insert a new, unformatted card, you will be prompted to format it. (It is not possible to reformat an already formatted card.) USING A PC CARD MODEM You can also use a PC Card modem in the PC Card slot. For detailed instructions on how to make a dial-up connection between your palmtop PC and a remote computer, refer to ‘Communicating Remotely’ of the Microsoft Handheld PC Companion Guide. For a list of PC Card modems that are supported on the HP Palmtop PC, refer to the HP web site at: http://www.hp.com/handheld/index.html. ! Note • PC Card modems that draw more than 150mA on battery power are not supported. Check with your PC Card modem manufacturer on power requirements. • It is recommended that you use an AC adapter when using PC Card modems as they drain battery power. • To avoid overheating, the palmtop PC should be placed on a hard surface when you are using a PC Card modem and AC adapter simultaneously. • Using PC Card modems when the batteries are low can cause data corruption or loss. 30 - HP Palmtop PC User Guide USING A COMPACTFLASH CARD You can use a CompactFlash card much like a PC Card, to backup and store data that you don’t want to keep on the HP Palmtop PC permanently. To change the CompactFlash card that you are using: 1. Save all data and close all files on the HP Palmtop PC. 2. Turn off the palmtop PC. 3. Remove the first card. 4. Insert the second card. 5. Power on the palmtop PC again to use the new card. SYNCHRONIZING DATA The Synchronization Manager lets you automatically or manually synchronize data between the Information Manager (such as Schedule+ or Outlook) on your desktop and the Information Manager (Calendar, Contacts, and Tasks) applications on your HP Palmtop PC. To synchronize automatically, select ActiveSynch Options from the Mobile Devices Tools menu on your desktop PC. In the window that appears, under the General tab, choose the following: Click here for automatic time synchronization whenever you connect the palmtop PC with your desktop computer. If you select this option, select the database to synchronize in the Synchronization Services window below. Working theHP PC- 31 HPwith Palmtop PCPalmtop User Guide Files that have been moved or copied between Microsoft Word and Excel on the desktop PC, and Pocket Word and Pocket Excel on the HP Palmtop PC need to be synchronized manually. To synchronize from the desktop, select your mobile device in the Mobile Devices window, and click Synchronize Now. Or you can press F9 on your desktop computer. To synchronize from your mobile device, tap Start, select Programs, then Communications, and then tap ActiveSync. Choose the connection to use: • Serial Port @<speed> for cable connections. • Infrared Port for infrared connections. • Network Connection for network connections. If you do not have this connection option, the network is not properly configured. • Your own connection, if you created one for modem or RAS server connection. Finally select the computer name to synchronize with, and click Connect. Syncronizing data using an infrared connection. If you have not set up your desktop PC and your HP Palmtop PC for an infrared connection yet, you will need to do that first. 1. Install and configure an infrared port on your desktop computer following the manufacturer’s instructions. 2. Install the Windows 95 infrared driver as follows: • From the Windows CE Services CD-ROM, run Setup.exe. • From the Windows CE Services Setup dialog box, select Optional Components. • From the Setup Windows 95 Infrared Communications Driver v2.0 directory, run Setup.exe. When asked to specify a virtual port, choose a port that does not exist on your desktop computer (eg. COM3). 3. On your desktop computer, Open the Mobile Devices folder and, on the File menu, click Communications. 4. For Port, select the virtual COM port you set up in step 2. Click Install New Port to add the infrared port if neccessary. If you install a new port, you may need to reinstall Windows CE Services. 32 - HP Palmtop PC User Guide 5. On your mobile device, set up a new connection, choosing Infrared port as the connection method. 6. In Control Panel double-click the Infrared icon. In the Infrared Monitor dialog box, on the Options tab, make sure Enable infrared communications on is checked. Test your connection by sending a file from your mobile device and check for your mobile device to appear in the Infrared dialog box. Establishing partnership: Line up the infrared port on your mobile device with the desktop computer’s infrared port. To synchronize from your mobile device, tap Start, select Programs, then Communications, and then tap ActiveSync. Choose the connection to use: • Serial Port @ <speed> for cable connections. • Infrared Port for infrared connections. • Network Connection for network connections. If you do not have this connection option, the network is not properly configured. • Your own connection, if you created one for modem or RAS server connection. Finally select the computer name to synchronize with, and click Connect. Resolving conflicts A conflict occurs when the same item has been modified both on the desktop computer and the Handheld PC. If conflicting items are found during synchronization, one of two things will happen, depending on the option you have chosen in the Synchronization Manager: • Mobile Devices automatically resolves the conflicts for you. • Mobile Devices prompts you to resolve the conflicts manually (as described in the following procedure). To manually resolve conflicting items 1. For each item listed in the Resolve Conflict dialog box, tap the button under the Action column to indicate which data you want to keep. Working theHP Palmtop PC - 33 HPwith Palmtop PC User Guide 2. Tap Synchronize to carry out the actions you specified. (If you tap Cancel, all items listed remain in conflict the next time you synchronize.) Online Help in Mobile Devices (on your desktop) provides more information about resolving conflicts. BACKING UP AND RESTORING DATA Although unlikely, it is possible to lose data on your palmtop PC. It is, therefore, always good practice to save a backup copy of your data. You can backup and restore Calendar, Contacts, and Tasks data and your Inbox messages quickly with HP Data Backup Utility. You can also perform a full system backup from the Mobile Devices tool menu. The differences between the two are: HP Data Backup • Backup data to internal memory of the palmtop PC or a storage card • Will only backup Calendar, Contacts, Inbox and Task records • Backup will take less than 1 minute Note: Inbox settings and services information will not be backed up. Mobile Devices Backup • Must be performed when connected to the desktop PC • Will make a full backup of all information on the palmtop • The desktop backup will take approx. 30-45 minutes depending on storage Note: Security password setting will not be saved, so use a safe storage location for this. s HP Data Backup 1. Close all open programs on the palmtop 2. Select Data Backup from the Control Panel 3. Tap the Back up Data button 4. Select the location for the data backup internal memory or storage card folder 5. Tap OK, you will see the status of the backup 34 - HP Palmtop PC User Guide Restoring Data using HP Data Backup 1. Close all open programs on the palmtop 2. Select Data Backup from the Control Panel 3. Select Restore Tab 4. Tap the Restore Data button 5. Select the backup file you want to restore 6. Tap OK, you will see the status of the restoration ! Warning It is recommended that you use only PC cards which have been tested with your model of HP Palmtop PC. Use of other cards is not recommended. For a list of recommended PC memory cards, refer to our website at “http://www.hp.com/ handheld/thirdparty_soln/product_info/620lx_hw.html”. Backup Tips: • It is strongly suggested that you use an external memory card for data backup files in order to ensure the integrity of your files in the event of a hard reset of the palmtop PC. (Refer to ‘Resetting’) • Back up files can later be transferred to a desktop PC for safe storage • Disconnect the palmtop PC from the desktop PC when performing the HP Data Backup s Mobile Devices Backup The process of backing up or restoring data on the desktop computer is driven by the Windows CE Services 2.0 software on the desktop computer. To back up data to the hard disk of your desktop computer 1. Connect the HP Palmtop PC and the desktop computer and establish partner ship between the two 2. Select Backup/Restore from your desktop computer’s Windows CE Services 2.0 Tools menu 3. In the window that appears, select your preferred options in the Backup tab. HP Palmtop PC User Guide - 35 4. Click Backup Now to initiate the process If you select “Automatically Back Up Upon Connecting”, the Windows CE Services 2.0 will automatically back up any changes on the data on your palmtop PC whenever you connect to the desktop PC. ! Note • Do not back up files from your palmtop PC to a temporary directory on your desktop PC. If you do, the backup procedure will not work correctly and the integrity of your data will be compromised. • Restoring data to your palmtop PC from your desktop computer replaces the existing data and, there-fore, overwrites any changes you’ve made to the palmtop PC data since the last backup. • After a restoration operation, you must disconnect and reset your palmtop PC. If you don’t, your palmtop PC will not function properly and you will not be able to reconnect to your desktop computer until the reset is completed. To restore data from your desktop computer 1. Select Backup/Restore from the Tools menu 2. Click the Restore tab and click Restore Now 3. Restart your palmtop PC to complete the restoration operation Using a PC Card The process of backing up or restoring data on a PC Card is driven by the Database Backup option on the HP Palmtop PC’s Control Panel. ! Warning It is recommended that you use only PC Cards that have been tested with the HP Palmtop PCs. Use of other cards is not recommended. For a list of recommended PC Memory Cards, refer to the Readme file in the HP Web Site (http:// www.hp.com/handheld/palmtops/hp600lx/manual/index.html). Before backing up or restoring data on a PC card, be sure that: • All applications are closed on the HP Palmtop PC 36 - HP Palmtop PC User Guide • The HP Palmtop PC is not connected to a desktop PC, or other serial device Open the Control Panel and double-tap on the Data Backup icon. The Data Backup window appears. Backing Up Data to a PC Card 1. Be sure that a PC Card with sufficient storage is in the PC Card slot on the HP Palmtop PC. 2. Select the Backup tab on the Data Backup window. 3. Tap Back Up Data. 4. When asked to specify a file name to save to, specify the PC Card folder and a file name. The database backup file should have the extension *.DBB. If you specify a file whose name is already in use or a location that does not have sufficient memory, you will get an error message and be asked to provide a different file name or location. 5. Once you confirm the backup file name and location, the Database Backup In Progress dialog appears, providing status on the backup operation as it proceeds. 6. The Backup Complete message appears when the backup operation has completed. 7. Tap OK to return to the Data Backup screen. Working theHP PC- 37 HPwith Palmtop PCPalmtop User Guide Restoring Data from a PC Card You can restore database data stored on a PC memory card to the HP Palmtop PC using the same Data Backup utility. 1. Select the Restore tab on the Data Backup window. 2. Tap Restore Data. 3. In the Restore dialog that appears, specify the name of the database backup file to restore to the palmtop PC, then tap OK. The default directory for this dialog is My Handheld PC (root); the default file type is “Database Backup (*.DBB).” If a PC card or Compact Flash card is in the palmtop PC, the default directory is PC Card. 4. After you confirm a backup storage file from which to restore the data, the Restore Data? message appears. Tap Yes to proceed or No to cancel the operation and return to the Data Backup screen. 5. The Data Restore In Progress dialog appears next, providing status on the operation as it proceeds. 38 - HP Palmtop PC User Guide 6. When the restoration is successfully done, the final message appears, reminding you that there may be some database cleanup to do the next time you synchronize with the desktop PC. Using a CompactFlash Card The procedures for backing up and restore using a CompactFlash Card are the same as described in “Using a PC Card” on page 29. Working theHP PC- 39 HP with Palmtop PCPalmtop User Guide 40 - HP Palmtop PC User Guide Chapter 4 – TRANSLATING HP PIM DATA FILES The HP PIM Translation Utility allows you to seamlessly transfer your existing Phone Book and Appointment Book data from HP 100LX/200LX palmtop PCs and HP OmniGo 100/120 organizers to your HP Palmtop PC. The translation process involves the following: 1. Transfer the data from the HP 100LX/200LX palmtop PC or HP OmniGo 100/ 120 organizer to the desktop PC’s hard drive or a floppy disk using an HP connectivity solution. (Refer to your existing HP handheld device manual for more information.) 2. The HP PIM Translation Utility installed on the desktop PC translates the PIM data files into Schedule+ 7.0a application records. 3. You can then synchronize the updated Microsoft Schedule+ 7.0a records to the HP Palmtop PC using the Windows CE Services 2.0 Mobile Devices. This chapter describes the second step, using the HP PIM Translation Utility to convert data files. ! Important You must install the version of Schedule+ 7.0a that is provided on the HP Palmtop PC CD on your desktop PC before trying to translate PIM data files. INSTALLING THE HP PIM TRANSLATION UTILITY To install the HP PIM Translation Utility onto the desktop PC: 1. Insert the HP CD-ROM into the CD drive. 2. Click on the “Trial Software” button on the main menu of the HP Palmtop PC CD-ROM. The Solutions and Resource Guide for Hewlett-Packard Palmtop PC’s will appear. Select By Product on the left. Select PIM Translator and then click Free Software! icon on the top right corner to download the HP PIM Translation Utility. Translating HP PIM Data Files- 41 HP Palmtop PC User Guide STARTING THE TRANSLATION When you launch the HP PIM Translation Utility application on your desktop PC, you first see the Welcome screen: Click Appointments to begin translating Appoint Book data. Click Phone Book to begin translating Phone Book data. Click Status to see the Status screen. Click Help to see help for the Welcome screen. Click Close to exit the application. ! Note To translate multiple PIM data files, you need to repeat the Translation operation for each file separately. TRANSLATING APPOINTMENT DATA To translate an appointment data file: 1. Click on Appointments in the Welcome screen. 2. Specify the appointments data file to translate in the Open File dialog box that appears, then click OK. If the file you specify is not a PIM database file of the appropriate type, you’ll get an error message. 3. The Appointment Book Translation Note screen appears. Read the translation information then... ...click Translate to proceed. ...click Cancel to return to the Welcome screen. ...click Help for help about this screen. 42 - HP Palmtop PC User Guide 4. The data translation progress screen appears, showing the progress of current translation activity. Click Stop to terminate the translation operation in progress. 5. When the translation has successfully completed, a message appears. Click OK to return to Welcome screen. An Appointment Translation Limitation Although the Appointment Book applications on the HP 100LX/ 200LX palmtop PCs and HP OmniGo 100/120 organizers and the Calendar application on the HP Palmtop PC support daily, weekly, monthly, and yearly repeated events, the Schedule+ application supports only daily and yearly repeated events. Since all translation goes through Schedule+, there is no direct mapping from earlier HP Palmtop products to Schedule+ for repeating weekly and monthly events. As long as you do not edit imported repeating weekly or monthly events in Schedule+ before you synchronize them with the HP Palmtop PC, they will translate correctly into repeating events on the palmtop PC. If, however, you edit them in Schedule+, they lose their weekly/monthly attribute and are treated as single events. TRANSLATING PHONE BOOK DATA To translate a phone book data file: 1. Click on Phone Book in the Welcome screen. 2. Specify the phone book data file to translate in the Open File dialog box, then click OK. If the file you specify is not a PIM database file of the appropriate type, you’ll get an error message. Translating HP PIM Data Files- 43 HP Palmtop PC User Guide 3. The Phone Book Translation Field Map screen appears. Modify the suggested field mappings if necessary, then... ...click Translate to proceed ...click Cancel to return to the Welcome screen ...click Help for help about this window See “Mapping Field Names,” below, for more information on mapping phone book fields. 4. Next the data translation progress screen appears, showing the progress of the current translation activity. Click the Stop button to terminate the translation operation in progress. 5. When the translation has successfully completed, a message appears. Click OK to return to Welcome screen. Mapping Field Names The HP PIM Translation Utility attempts to map the fields in your Phone Book data file to standard fields in a Schedule+ record. As long as your Phone Book fields have standard names (that is, you have not modified the Phone Book database field structure), the translation is straightforward. The suggested mapping appears in a table in the Phone Book Translation Field Map screen: 44 - HP Palmtop PC User Guide • The left column shows the names of fields extracted from thePhone Book data file. (Only the fields that have data are included.) • The right column shows the names of Schedule+ fields. • An arrow in the center column indicates that the data in a Phone Book field in the left column will be copied to the corresponding Schedule+ field in the right column. Note that multiple Phone Book fields (for example, Address1 and Ad dress2) can be mapped to the same Schedule+ field (for example, Business ad dress). No arrow in the center column indicates that there is no mapping and, therefore, the data will not be copied. You can add or modify the suggested mappings before translating the data. For example, if you have customized the name of a Phone Book field so that the HP PIM Translation Utility did not know how to map it, you can define a mapping for it yourself. Mapping a Name The Name field in the Phone Book data file can be mapped in three ways in Schedule+: • If the name in the Phone Book data file is entered as Name1, Name2 [Name3] (that is, with a comma after the first word), it is always mapped to the two name fields in Schedule+ with Name1 = Last Name and Name2 [Name3] = First Name. Translating HP PIM Data Files- 45 HP Palmtop PC User Guide • If the name in the Phone Book data file does not have a comma after the first word, you can choose one of two options for its mapping: • Last name/First name - (default) Name1 [Name3] Name2 maps to Name1 = = Last Name and [Name3] Name2 = First Name. • First name/Last name - Name1 [Name3] Name2 maps to Name1 [Name3] = First Name and Name2 = Last Name. (Note that in all cases Last name is mapped to a single word, with any additional words such as [Name3] becoming part of First name.) Adding a Mapping If a field appears in the left column with no mapping (that is, no arrow in the center column) select a field name from the drop down list box of the Schedule+ field immediately to the right of the field whose mapping you want to define. When you complete the selection, the field name appears in the appropriate cell in the right column and a mapping arrow appears in the center column. Changing a Mapping If a field in the left column is mapped to the wrong field in the right column, change the mapping by selecting a different Schedule+ field name from the drop down list box for the corresponding cell in the right column. 46 - HP Palmtop PC User Guide Deleting a Mapping If a field in the left column should not be mapped to anything, select (none) from the drop down list box for the corresponding cell in the right column. The (none) option is not available for the Name field. REVIEWING TRANSLATION STATUS After each translation is finished, whether it completed successfully or was interrupted, the results are written onto the Status screen. Click the Status button on Welcome screen to see the history of any translations begun during the current execution of the HP PIM Translation Utility application. Click OK to return to the Welcome screen Translating HP PIM Data Files- 47 HP Palmtop PC User Guide 48 - HP Palmtop PC User Guide Chapter 5 – WORKING WITH PRE-INSTALLED APPLICATIONS OVERVIEW OF HP PALMTOP PC PRE-INSTALLED APPLICATIONS The software programs on your palmtop PC have been specifically developed for this computer. Many of them are similar, “pocket-sized” versions of those running on your desktop computer. Information can be exchanged between the software programs running on your palmtop PC and those running on your desktop computer. In this way you can take advantage of both the portability of your Handheld PC and the power and storage capacity of your desktop computer. Information Manager for Windows CE Track contacts, manage your schedule, and organize tasks with the three components of Information Manager: Contacts, for keeping phone numbers and addresses; Calendar, for scheduling appointments and events; and Tasks, for keeping track of your to-do list. If you are using a Microsoft desktop Information Manager like Outlook, you can update the information in Information Manager by synchronizing contacts, appointments, and tasks with your palmtop PC. Microsoft Pocket Word Take notes, compose memos, and review reports anytime, anywhere. You can create and edit files in Pocket Word, and then print them via infrared or transfer them to Microsoft Word on your desktop computer for printing. You can also take Microsoft Word documents on the road, then convert and copy your documents back to your desktop computer. Microsoft Pocket Excel Calculate expenses, create reports, or manage data using this application. You can do spreadsheet computing while you’re away from your desktop computer. Microsoft Pocket PowerPoint Carry your slides and even make full-color PowerPoint presentations from your palmtop PC if you have a VGA-out card which is available for seperate purchase as an accessory. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 49 Quicken®ExpensAbleTM Completing an expense report is easier, more convenient and more cost-effective with Quicken ExpensAble for Windows CE (QE/CE) from On the Go Software. QE/CE replicates the look and feel of its award-winning desktop companion, Quicken ExpensAble (QE) in a fully featured expense reporting application. Fiscal ProTM Fiscal Pro is a financial application software designed specifically for real estate, retailing and business professionals who need to use their palmtop PCs to make financial decisions quickly and accurately. Fiscal Pro employs a “form filling” metaphor to provide you with a rich problem solving environment that is unparalleled in its ease of use, power and flexibility. Microsoft Voice Recorder Record voice memos and notes to yourself without having to contend with paper and pen. The Voice Recorder allows you to record messages to yourself quickly and conveniently. bFAX ProTMFax Send/Receive Application Send, receive and manage faxes quickly and conveniently. Attach Pocket Word documents (pwd), plain text files (txt), received-faxes (tif), bitmap images (bmp), even your own handwritten notes to your faxes. Inbox Send and receive Internet mail, and send faxes. If you have an account with an Internet Service Provider (ISP), you can use Inbox to send and receive messages via a dial-up connection using a PC card modem. Microsoft Pocket Internet Explorer Find information on the Internet. The Pocket Internet Explorer toolbar makes it easy to enter an address, return to your start page, and store favorite addresses in a folder. 50 - HP Palmtop PC User Guide bFIND Global Find Utility Search the contents of your palmtop. With bFIND you can search databases, files, filenames, and e-mail messages. World Clock Keep track of the current date and time whether you are at home or away. You can set the clock to keep time for your home city and for a place you’re visiting. World Clock stores information on time zones, airports, dialing codes, and distances, and even calculates sunrise and sunset for any city in the world. Calculator Perform calculations using on-screen buttons and keep track of your calculations with an on-screen “paper tape”. In addition, you can copy data and paste it into documents and spreadsheets. Other Possibilities: Sending and receiving information Your palmtop PC provides you with several methods of transferring information and communicating with other computers. • Using a serial cable and the Mobile Devices utility on your desktop computer, you can synchronize Calendar, Contact and Task information between these programs on your palmtop PC and the Microsoft Information Manager on your desktop computer. • Using a serial cable and the Mobile Devices, you can transfer files, such as Microsoft Excel, Microsoft Word, and Microsoft PowerPoint files between your palmtop PC and your desktop computer. • Using infrared communications, you can transfer information between two palmtop PCs. • Using a PC card and modem and a communications program, you can connect to the Internet (or use a RAS connection to connect to your company network). Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 51 INFORMATION MANAGER FOR WINDOWS CE Information Manager includes three components: • Calendar: for scheduling appointments and events • Contacts: for keeping phone numbers and addresses • Tasks: for keeping track of your to-do lists If you are using a Microsoft Information Manager such as Schedule+ or Outlook on your desktop computer, you can transfer information between the above programs on your palmtop PC with the desktop Information Manager. This allows you to have the most up-to-date, accurate information on both computers. Creating the initial database If you already have calendar, contact, and task information stored on another computer, you have the following options for transferring the information to your palmtop PC: • If you have calendar, contact, and task information stored in a Microsoft Information Manager (e.g. Schedule+ 7.0a or Outlook) in your desktop computer, you can synchronize your palmtop PC using the Mobile Devices. • If the information is stored in another palmtop PC, you can transfer individual contact cards using infrared communication. • If the information is stored in HP100LX/200LX palmtop PCs or HP OmniGo 100/120 organizers, you can transfer your Appointment Book and Phone Book data to your palmtop PC using the appropriate HP connectivity solution together with the HP PIM Translation Utility which is included in the HP CD-ROM. Working in the software programs The Calendar, Contacts, and Tasks programs share a similar structure: each has both a list view and individual card views. • List views. Each program has one or more list views. Each list view displays one row of the most important information for each entry. In some cases, you can make changes in the list view. 52 - HP Palmtop PC User Guide • Card views. Each entry in a list has a card that contains detailed information about that entry. From the list, double-tap or press Enter on an entry to see its card. To create a new entry, tap the New option from the File menu. ! Important Whenever you add or make changes to a card, be sure to tap OK to save your changes before you close the card. CALENDAR To start Calendar: • Press on the Calendar icon on the Quick Application Launch Pad OR • Double-tap the Calendar icon on the desktop OR • Tap the Start button, then Programs, followed by Pocket Outlook to choose the Calendar icon Viewing your calendar Calendar has three views: Day, Week, and Agenda. You can also have a month view of your appointments and a 6-month calendar using the HP-exclusive utility, Month-at-a-Glance-Plus. To switch views, tap on the appropriate button on the toolbar or double-tap on the Month-at-a-Glance-Plus icon on the taskbar. Day view In Day view, tap the date that you want to see on the calendar. Full-day events appear in the box above the day’s schedule. Active tasks entered in the Tasks program appear in the box above the calendar. To edit any task information, just tap on the task to get the task card. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 53 Tip To quickly change the date, tap the month or year on the calendar, and then select the month or year you want. Week view In Week view, you can see a week’s appointments all at once. Tap the arrows to the left of the date headings to move forward and backward a week at a time. Use the commands on the View menu to set the number of days displayed and to switch between hour and half-hour time slots. Tapping a date button takes you to that day in Agenda view. Month view To get a Month view, double-tap on the Month-at-a-Glance Plus icon on the taskbar. You can also view your appointments for the day in the Month view by first tapping on the date, and then pressing the spacebar. 6-Month Calendar Week View Day View 54 - HP Palmtop PC User Guide Agenda View Agenda view shows you a summary of your appointments, events, and tasks for the day. To add new appointments, events, or meetings, use the File menu. To edit them, highlight the item and choose Edit Item from the Edit menu or simply double-tap on the item to evoke a card. You cannot add a new task from the Agenda view. 6-month Calendar From the Month view, you can obtain a 6-month calendar by choosing the 6month calendar from the View menu on the toolbar. Adding appointments and events to your schedule In Calendar, you use an appointment card to add appointments and full-day events. You can even set additional information, like reminders and notes. In both Day and Week views, symbols appearing in an appointment’s description indicate that additional information has been entered. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 55 To add an appointment 1. In Day or Week view, tap the appointment date on the calendar. In the Monthat-a-Glance view, double-tap on the appointment date. 2. Double-tap the appointment time or tap the New Appointment button. Type a description of the appointment and a location. If the appointment will last longer than the default time slot, drag the stylus over the necessary time slots to select them. Type in your notes pertaining to the appointment in the Notes area. You may also choose to put in the category of the appointment and participants of a meeting by tapping on the appropriate button above the Notes area. 3. If you want, change the date and time by either typing over the information displayed, or tapping the down arrow in the date and time boxes. 4. Add any of the following information about the appointment: • For a reminder, tap the Reminder check box, and then specify when you want to be reminded about an appointment; for example, 15 minutes before the start. Tap the Options in the Tool menu to specify the kind of reminder you want. • Tap the down arrow in the Recur box to make this into a recurring appointment. 5. When finished, tap OK. Tip To set an appointment with no duration, specify the same start and end time. You’ll see a small triangle icon next to an appointment with no duration. To add a full-day event 1. In Day view, select the date of the event you want to add. 2. Tap File and then tap New All Day Event. Alternatively, you can tap the All Day Events box near the top of the window and then tap New All Day Event. You can also add new annual all day events from the pull-down menu. 3. Complete the information in the appointment card. Make sure that the All day Event check box is selected. 4. When finished, tap OK. 56 - HP Palmtop PC User Guide ! Note In Week view, an asterisk (*) in the date button indicates that you have entered an event for that date. Events also appear in Agenda view. Changing or deleting appointments and events To change appointment information 1. Double-tap the appointment that you want to change. 2. Make the changes, and then tap OK. If you want to change only the time or duration of an appointment, you can do so without opening the appointment card. To move an appointment to a different day or time • In Day view, drag the appointment up or down to the new time slot. • In Week view, drag the appointment up or down within that day or from one day to another within the week. To change the time duration of an appointment 1. Tap the appointment. 2. Drag the upper or lower triangular resize handle up or down. To change a full-day event 1. Tap the event in the All Day Events drop-down list. 2. Make the changes you want, and then tap OK. To delete an appointment • Tap the appointment, and then tap the Delete button on the toolbar or the DEL key. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 57 ! Important Appointments and events are deleted immediately and cannot be retrieved; they are not moved to the Recycle Bin. Appointments and events you delete on your Handheld PC will be deleted from your information manager on your desktop computer the next time you synchronize. Printing appointments, events, and tasks You can print appointments, events, and tasks stored in your Calendar program directly from your palmtop PC. They are printed in plain text format. To print appointments, events, and tasks 1. Connect your palmtop PC to a printer using a serial cable or an infrared connection. 2. On the File menu, tap Print. 3. Select the range of dates for which you want to print your appointments, events, and tasks. 4. In the list, tap the port to which you want to print, and then tap OK. 58 - HP Palmtop PC User Guide CONTACTS You can use the Contacts program to keep track of your personal and business contacts at home and on the road. You will no longer need to save a stack of business cards until you get back to your office(you can enter the information in your palmtop PC. When you connect your palmtop PC to your desktop computer, your new and updated contacts are synchronized with your existing contacts. To start Contacts • Press on the Contacts icon on the Quick Application Launch Pad OR • Double-tap the Contacts icon on the desktop OR • Tap the Start button, then Programs, followed by Pocket Outlook to choose Contacts Viewing contact information in the contact list Contacts maintains a list of contacts that you create, as shown in the following illustration. To move around in your contact list • To quickly move to a name in the list, tap the tab containing the first letter of the name you want to see. • To move up or down one line at a time, tap the scrollbar arrows. • To move up or down by one page, tap the scrollbar above or below the slider. To sort the contact list based on a different column Tap the column heading. The list will be sorted by this column. By default, the list is sorted alphabetically by last name. You can choose to sort the list by first name or by any of the columns in the contact list. A triangular icon in the column heading indicates the column by which the list is sorted. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 59 ! Note You can resize the columns to see more information by dragging the bar between column headers to the left or right. To change the information that appears in the contact list 1. On the Tools menu, tap Customize Columns. 2. Select the item that you want to appear in a column by tapping the down arrow in the column box and then tapping Add & Remove as necessary. 3. When finished, tap OK. Adding and changing contact information You add and maintain contact information for an individual on a contact card. Each card contains three tabs which are accessed via the icons, Business, Home or Notes. Touch the icons to go to the appropriate tab. To create a new contact card 1. Tap File, then New on the toolbar. 2. Type the information you want in the appropriate fields. 3. When finished, tap OK. 60 - HP Palmtop PC User Guide Tips for adding information • Although names and addresses appear as a single block of text in the contact card, the Contacts program stores the information in separate fields to make searches and synchronization easier. To make sure a name is stored correctly, in the contact card, tap the name, and then tap the Confirm Address button to the right of the name to display the Confirm Name dialog box. Do likewise for the address. • If a field that you want is not displayed, tap Other to select from a list of fields. To modify a contact card 1. In the contact list, double-tap the entry that you want to change. 2. Make the changes you want on the contact card. To change a field that is not currently displayed, tap Other. 3. When finished, tap OK. To create a copy of a contact card 1. In the contact list, tap the name of the person whose card you want to copy. 2. On the Edit menu, tap Create Copy. Tip Copy contact cards to quickly create cards for several people who share information for example, several contacts from the same company. First make the copy and then double-tap the copy and make any changes. To delete a contact card 1. In the contact list, tap the contact card(s) that you want to delete. 2. Tap the Delete button or DEL key. ! Important Contact cards are deleted immediately and cannot be retrieved; they are not moved to the Recycle Bin. Cards you delete on your palmtop PC will be deleted from your information manager on your desktop computer the next time you synchronize. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 61 Finding contact information Contacts gives you simple methods to quickly search for a contact in your contact list, and to search for specific information anywhere in the Contacts database. To find a contact 1. In the contact list, tap a column heading to indicate the type of information you want to search on. The column heading appears in the Quick find box on the toolbar. 2. Type a few characters of the information you’re trying to find. These characters are displayed in the Quick find box as you type. The contact list scrolls to the first entry that matches the character(s) you type. For example, if you select Last Name and type “smi”, the list might scroll to the first person in your list named Smith. To find specific information on a contact card 1. On the Tools menu, tap Find. 2. Type the information you want to find, and then tap OK. Contacts opens the first contact card on which the information is found, and highlights the information. Printing contact information You can print your contact information directly from your palmtop PC. The information is printed in plain text format. To print contact information 1. Connect your palmtop PC to a printer using a serial cable or an infrared connection. 62 - HP Palmtop PC User Guide 2. Select the names of the contacts for which you want to print information. To select more than one name, hold down the SHIFT key while tapping. 3. On the File menu, tap Print. 4. In the list, tap the port to which you want to print, and then tap OK. TASKS Take your Handheld PC with you as your portable electronic to-do list. You can keep track of your tasks and check them off as you complete them, plus you can set priority, reminder, and recurrence options for each task. Viewing tasks In your task list, you can quickly view all tasks or a specific task category. You can choose between All Tasks, Active Tasks, Completed Tasks, or tasks associated with a particular project. ! Note You can also view active tasks from the Active Tasks list in the Day view of the Calendar program. To start Tasks Press on the Tasks icon on the Quick Application Launch Pad OR Double-tap the Tasks icon on the desktop OR Tap the Start button, then Programs, followed by Pocket Outlook to choose Tasks To view a task category 1. Tap the Filter box on the toolbar to see the list of task categories. 2. Tap the task category that you want to view. Tasks included in that category are displayed in the window. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 63 Sorting Tasks You can sort the task list by any of its columns. Simply tap the column heading, and the information is sorted in alphabetic or numeric order. If you sort by Status, uncompleted tasks appear before completed tasks. Adding and changing task information To create a new task 1. Tap the New Task button on the toolbar. 2. Type the task description, and then enter other information. 3. If you want a reminder, select the Reminder check box, and then set the reminder options you want. (You can only set a reminder for a task that has both a start and due date.) 4. If it is recurring, tap the down arrow in the Recur box and specify the recurrences. 5. To add task notes, tap on the Notes area and type your information. 6. When finished, tap OK. To edit tasks in the task list 1. Tap on the Task, then tap Edit Task from the Edit menu on the toolbar to display the Task card. You can also double-tap on the task to display the Task card. 2. Alternatively, you can also use the Edit panel by tapping on its icon. Delete button Go to the edit panel by tapping this icon. 3. Make the changes you want, and then tap Enter. To quickly make changes to a number of tasks, work in the task list with the edit panel displayed. If you are making changes to reminders, setting recurrence options, or adding notes, edit the task card directly. 64 - HP Palmtop PC User Guide To mark a task complete In the task list, select the check box for the completed task or on the task card, select the Completed check box. When you mark a task complete it moves into the Completed Tasks category. To permanently remove a task from the list 1. Tap the task in the task list. 2. Tap the Delete button on the toolbar. Tasks are deleted immediately and cannot be retrieved; they are not moved to the Recycle Bin. To permanently remove all completed tasks from the list On the Edit menu, tap Delete Completed Tasks. Tasks you delete on your palmtop PC will be deleted from your information manager on your desktop computer the next time you synchronize. Working with reminders You can set reminders for appointments, events, and tasks, which consist of one or more of the following: a message box, a flashing light, or a sound. The reminder will be activated before the appointment, event or task occurs by the period of time you specify. Reminders are activated, even when your palmtop PC is powered off. The message box is displayed on your screen when you power the Handheld PC on. You can set up default reminder options by tapping Tools, then Options, and then tapping the alarm icon. When you specify reminder options for a specific item, they override the defaults. In Calendar, appointments for which reminders have been set are identified by the alarm symbol. • If a reminder appears in a message box, tap OK to close the box or tap Snooze to see it again after five minutes. Printing a list of tasks You can print a list of tasks directly from your Handheld PC. Tasks are printed in plain text format. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 65 To print a list of tasks 1. Connect your Handheld PC to a printer using a serial cable or an infrared connection. 2. From the Task list, select the tasks that you want to print. 3. On the File menu, tap Print. 4. In the list, tap the port to which you want to print, and then tap OK. Synchronizing information with your desktop You can synchronize calendar, contact and task information between your desktop computer and your palmtop PC, so that you can easily maintain up-to-date, accurate information in both locations. Data can be synchronized manually or automatically, whenever you connect the two computers. See ‘Synchronizing Data’ on Page 31 for details. MICROSOFT POCKET WORD Wherever you go, your Handheld PC gives you the word processing and spreadsheet tools you need: • Use Microsoft Pocket Word to create everything from notes and memos to reports. • Use Microsoft Pocket Excel to create spreadsheets for everything from expense reports to investment tracking to mileage logs. You can create these documents and spreadsheets yourself or use one of the sample documents. Pocket Word and Pocket Excel work much like their desktop counterparts, Microsoft Word and Microsoft Excel. You can even use Pocket Word and Pocket Excel to view Microsoft Word and Microsoft Excel files, vice versa. In this chapter, you will learn how to use Pocket Word and Pocket Excel to create documents and spreadsheets. This chapter also describes how to print Pocket Word files directly from your Handheld PC. For information on how to print PocketWord and Pocket Excel files from H/PC Explorer, as well as convert them to Microsoft Word and Microsoft Excel, see Chapter 3, “Working with the HP Palmtop PC”. 66 - HP Palmtop PC User Guide Working with documents and workbooks Pocket Word and Pocket Excel share many common functions. Regardless of which program you are using, the process of opening, saving, and searching through a file is almost identical. The following section describes how to do these basic operations in either program. Opening a document or workbook You can open as many documents or workbooks as you want, limited only by available memory. Each open document or workbook appears as a button on the taskbar. To quickly switch to another document or workbook, tap the corresponding button on the taskbar. To open Pocket Word or Pocket Excel Double-tap the Pocket Word or Pocket Excel icon on the desktop. This both opens the chosen program and a file. To open an existing document or workbook 1. On the File menu, tap Open. 2. Browse to the location of the document, and then double-tap the document icon. Tip To easily open the most recently used file, tap the File menu and then tap the file’s name. To create a new document or workbook On the File menu, tap New, and then tap Document or Workbook. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 67 To create a document or workbook from a sample 1. On the File menu, tap New, and then tap Document/Workbook from Template. 2. Double-tap the sample file that you want. Sample Type Document File Name Estimate Letter meeting Notes Memo Amortize Conversions Expense Report Golfcard Mileage Log Workbook 3. On the File menu, tap Save As, enter a new name for the file, and then tap OK. 4. Begin working in the new file: • In a document, select the text to replace and begin typing. • In a workbook, select a cell and begin typing. Saving a document or workbook By default, Pocket Word and Pocket Excel save their files to the My Documents folder. If you rename the My Documents folder, these programs will save their files to the root folder (My Handheld PC). Pocket Word gives you two ways to save documents: • .pwd (Pocket Word) saves the document in Pocket Word format. Choose this file type when using files on your palmtop PC or transferring files to Microsoft Word on your desktop computer. • .txt (Text Only) saves text without formatting. Choose this file type if you are going to use this file with a program that cannot read a .pwd file. Pocket Excel automatically assigns a .pxl extension to the workbook you save. To save a document or worksheet 1. On the File menu, tap Save. 68 - HP Palmtop PC User Guide 2. If this is the first time you have saved the file, type a name for it in the Name box, and then open the location in which you want to store it. 3. If you are saving a Pocket Word document, go to the Type list and select the file type. 4. Tap OK. To close a document or workbook • Tap the Close button on the toolbar. If only one document or workbook is open, closing it also closes Pocket Word or Pocket Excel, respectively. Finding and replacing text or data Use the commands on the Edit menu to quickly locate or revise information in a file. In Pocket Word, use Find (CTRL+F) to locate information and Replace (CTRL+H) to revise information. In Pocket Excel, use Find/Replace (CTRL+F) to do either. ! Note Pocket Word searches the whole document regardless of where the insertion point is located when you start the search. When finding or replacing information, you can specify not only the text or data to locate or replace, but also how to conduct the search. Set your search options in the Find and Replace dialog boxes that appear after choosing a command from the Edit menu. Choose this search option Match whole words Match case Match entire cell Look in If you want to Search for the whole word only (Pocket Word only) Search for the word or phrase exactly as typed Search for an exact and complete match of characters in a cell (Pocket Excel only) Search for a particular workbook attribute, either a value or formula (Pocket Excel only) Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 69 When finding information, tap the Edit menu and then tap Find Next (CTRL+4) to find the next instance of the search. When replacing information, you can choose which instances in the file get replaced. Make these choices in the Find dialog box that appears after the first instance has been located. Choose this replace option Find (Pocket Word) Find Next (Pocket Excel) Replace Replace All If you want to Find the next match without replacing the current one Replace the current selection Replace all occurrences of the word, phrase, or data in the file Moving and copying information Before you can move or copy information in your file, you first need to select it. The easiest way to select information is with your stylus. To move or copy a selection 1. Select the text you want to move or copy. 2. On the Edit menu, tap Cut to move the selection or tap Copy to copy the selection. 3. Tap the location where you want to move or copy the selection. 4. On the Edit menu, tap Paste. Fixing a mistake If you make a mistake, use the Undo command to undo the most recent action. You cannot undo more than one action. To undo the most recent action • On the Edit menu, tap Undo. To undo the last Undo command • On the Edit menu, tap Redo. Using Pocket Word This section teaches you how to select and format text in Pocket Word. It also tells you how to use Outline view to organize your document. 70 - HP Palmtop PC User Guide Once you have created your Pocket Word document, you can either print it using Mobile Devices on your desktop computer or transfer it to Microsoft Word for further revision. See Chapter 2, “Sharing Information”, to find out how to print and transfer documents. Selecting text As outlined in the following table, Pocket Word offers some easy ways to select a specific portion of your document. To select • Any item or amount of text • A picture • A word • A single paragraph • An entire document Do this Drag the stylus over the text. Tap the picture. Double-tap the word. Trip-tap within the paragraph. On the Edit menu, tap Select All. Formatting text Unlike Microsoft Word, Pocket Word has no Format menu and does not use styles. You can format text alignment by either tapping a toolbar button or use the Format menu. To find out what a button does, look at its ToolTip (press and hold down the button with the stylus). To create a bulleted list 1. Tap the Bullets button on the toolbar and type the first item. 2. Press ENTER, type the next item, and repeat as needed. 3. Press ENTER, and then tap the Bullets button again to end list formatting. Setting tabs Pocket Word sets tabs to 0.5-inch intervals; however, if you set custom tabs in a Microsoft Word document on your desktop computer, the tabs are preserved when you convert the document to Pocket Word. To set paragraph indentation 1. Transfer a Microsoft Word document with the desired paragraph indentation from your desktop computer to your Handheld PC. 2. Open the transferred document in Pocket Word. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 71 3. Copy the paragraph with the desired indentation from the transferred document and paste it into a new Pocket Word document. 4. Edit the copied text. (Pocket Word retains the paragraph formatting). Working with fonts Your palmtop PC comes with several fonts installed on it. To see which fonts, look in the Windows folder in My Handheld PC or under Font in the Format menu. You can also install additional fonts by using the Windows CE Mobile Devices. The fonts and font sizes you can add are available in Pocket Word and Pocket Excel. TrueType fonts are generally the best fonts to convert to your palmtop PC, however, other font types can be converted as well. ! Note Because fonts take up valuable program and storage memory on the palmtop PC, add only the fonts and font sizes that you need. To add a font • Connect your palmtop PC to your desktop computer and run Mobile Devices. On your desktop computer, drag the font file(s) to the Windows/fonts folder in the Mobile Devices window. • Select the font sizes that you want to download to the palmtop PC. To view the font files on your palmtop PC, look in the Windows/fonts folder. If you transfer a document from your desktop computer that uses a font not installed on your palmtop PC, Pocket Word uses the closest matching font. It also uses this font for any new text that you type. Transferring the document back to your desktop computer restores the original font. To set or change the default font in a document 1. Open a new document. 2. Before you begin typing, tap Select All on the Edit menu to select the first blank paragraph. 3. Select a font from the list on the toolbar. 72 - HP Palmtop PC User Guide 4. Begin entering your information and save your finished file. Using Outline view Outline view is a handy way to take notes, organize a document, or view portions of long documents on your palmtop PC. Outline view makes it easy to restructure your document by promoting, demoting, or moving headings and paragraphs with the tap of a button. ! Note The indentations and symbols in Outline view do not appear in Normal view. To switch to Outline view On the View menu, tap Outline. Working with headings and body text Outline view provides nine heading levels and one body text level. The formats for these levels correspond to heading styles in Microsoft Word. You can display all of the text in the document or only headings, without any body text. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 73 To display all headings and body text Tap the list box on the toolbar and tap All Levels from the list. To display only headings Tap the list box on the toolbar, and then tap the heading level you want to display. Using the toolbar to move, expand, or collapse text To format, move, hide, or display selected text, tap the appropriate button on the Outline view toolbar. Tap the button as many times as necessary to achieve the desired result. Tap To Promote the heading one level. Demote the heading one level. Style a paragraph as body text. Move the selection up one paragraph in the outline. Move the selection down one paragraph in the outline. Display (expand) a heading’s subheadings and body text. Hide (collapse) a heading’s subheadings and body text. Using symbols to expand or collapse text The symbols that appear next to paragraphs in Outline view indicate whether there is subtext and whether it is expanded or collapsed. This symbol Means A heading with no body text or subheadings A heading with body text or subheadings expanded A heading with body text or subheadings collapsed Body text You can use these symbols to expand or collapse text. To expand a heading or subheading, double-tap next to the heading. To collapse a heading and its body text, double-tap next to the heading. 74 - HP Palmtop PC User Guide Printing Pocket Word documents from your palmtop PC You can print Pocket Word documents directly from your palmtop PC. The palmtop PC prints these files in plain text format, without graphics, paragraph formatting, or character formatting. To print a Pocket Word document 1. Connect your palmtop PC to a printer using a serial cable or an infrared connection. 2. Open the document that you want to print. 3. On the File menu, tap Print. 4. In the list, tap the port to which you want to print, and then tap OK. MICROSOFT POCKET EXCEL In this section, you’ll find information about how to edit cells, enter data, managing worksheets, and work with formulas. Editing cells and data The following table lists information on how to complete various tasks in Pocket Excel. To select Go to a specific cell Create functions Define names Insert, delete, rename, or move sheets To Format cells Resize, hide or reveal rows Resize, hide or reveal columns Insert cells, rows, or columns Delete cells, rows, or columns On the Tools menu Tap Go To, and then type the column letter and row number of the cell. Tap Insert Function Tap Define Name Tap Modify Sheets On the Format menu Tap Cells Tap Row Height Tap Column Width Tap Insert Tap Delete Entering data using the Fill command You can use the Fill command to enter data automatically. For example, you can enter the same information in several cells or enter an incremental series. When you use the Fill command, formatting from the active cell is applied to all cells in the selection. Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 75 To automatically copy data 1. Select the cell or cells that contain the data you want to copy. The source cells can occupy only one row or column. 2. On the Edit menu, tap Fill. 3. Under Fill Type, select Copy, and then tap a direction in the Direction list. 4. Tap OK. To automatically enter a series 1. Select a cell, and then type the beginning of the series – a number, date, or text followed by a number (for example, Qtr1). 2. Select the cell again and extend the selection to cover the cells you want to fill. 3. On the Edit menu, tap Fill. 4. Under Fill Type, select Series, and then tap a direction from the Direction list. 5. Select a Series Type and any additional options you need. • Tap Number to specify the amount by which the number should be incremented in the Step value box. • Tap Autofill to automatically fill the series based on the data in the first cell. This data must be: a day (either its three-letter abbreviation or spelled out), a month (either abbreviated or spelled out), or numbered text (for example, Qtr1). If it does not, Pocket Excel will simply copy the data in the first cell. • Tap Date to select an option from the Date list. Then specify an increment in the Step value box. 6. Tap OK. 76 - HP Palmtop PC User Guide Entering values Pocket Excel recognizes two types of data: values (constant text and numbers) and formulas (a sequence of values, cell references, names, functions, or operators, that produces a new value from existing values). This section deals with values. For information on formulas, see the next section, “Using functions and formulas.” When you enter a value, Pocket Excel determines its data type based on what you type. Then, Pocket Excel applies the default format for that type of entry: text, date, time, currency value, or percentage. ! Note Although Pocket Excel automatically formats your entries, you can change the formats as needed. Formatting text A cell formatted as text can have up to 255 characters and is left-aligned by default. You can include in this cell any combination of nonnumeric characters, numbers, and spaces, such as: A-Z a-z< > ? ‘“ ; { } [ ] | \\ _ * & ^ # @ ! ‘ ~ % , Sometimes you may want to treat a number as text (for example, you want the leading zero in a postal code to be displayed). If you format a cell as text, Pocket Excel will not alter any number you enter into it. To format a cell as text 1. Select the cell. 2. On the Format menu, tap Cells. 3. On the Number tab, select Text from the Category list. 4. Tap OK. Formatting numbers Numbers are entered as constant values and are right-aligned in the cell by default. Numbers can include numeric characters (0 through 9) and any of the following special characters: +/$,%.Ee-() Workingwith Pre-Installed Applications HP Palmtop PC User Guide - 77 Pocket Excel stores values with 15 digits of precision, regardless of displayed format. To indicate a negative value, either type a minus sign in front of the value or enclose the value in parentheses. If a number includes an internal space (for example, 98 123) or any other character not shown in the preceding list, it is entered and displayed as text; however, a number followed by a space (for example, 98123 ) is formatted as a number. To format a cell as a number 1. Select the cell.
HP 620LX/660LX PALMTOP USER GUIDE
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